Integrated Management Information System

Procurement Process: RFP - Request for proposal
Office: UNDP-YEM - YEMEN
Deadline: 24-Mar-23 @ 08:00 PM (New York time)
Published on: 05-Mar-23 @ 12:00 AM (New York time)
Development Area: OTHER  OTHER
Reference Number: UNDP-YEM-00069,1
Contact: Procurement Unit - Procurement.yemen@undp.org

This specific tender is managed via the new supplier portal system of UNDP which will in the future replace the online eTendering system currently in use. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-YEM-00069,1, following the instructions in the user guide.

Introduction :

This Amendment done to upload the revised TOR , extend the deadline and notify the  bidders for  the site visit / meeting on the 18th of March 2023 ( 10:00 am till 1:00 pm) PWP location.Please See the  revised TOR attached

Note*: All Tasks above and their modules will include an Analysis and Design as the first step.

(2) PWP will arrange a Site Visit with those interested firms at PWP head office in Sanaa on the 18th of March (10:00 AM-till 1:00 PM), the purpose of this meeting is to clarify any point or question about the tasks given above, provide more clarification about the PWP current system and requirements and answer any question firms may have. A Firm that will get more than 50% of the technical proposal, will be requested to provide a demo and presentation of the proposed system, as this step will consider 10% of the total scores.

Interested firms should  sent Email to Procurment.yemen@undp.org  and confirm to the PWP Focal Point latest 17th of March to confirm their attendance the meeting their details: Munther Al Homydi Phone Number: +967-777241387; Public Work Project (PWP) Location: Al-Mahrookat Street, Sana'a, Republic of Yemen

Scope of Works:

The Objectives of needed development:

1. Improve PWP operations management via development / customization of an automated system that streamline business processes in selected operations areas of (Human Resources, Procurement, warehouse and inventory).

2. The system should provide integration with program / project management and other related systems existing at PWP.

3. Provide online real time reporting and dashboards.

4. upport PWP future business needs by developing a modular system that is scalable and could be used as a base for replacing windows-based systems to a web enables fully integrated system. 2. The needed development: 1. Develop or customize an open-source system for PWP.

2. Review PWP SRS and related Annexes and provide detailed implementation plan and recommendation for changes if required and approved.

3. Development of IMIS and coordinate development / deployment activities with PWP IT team and related stakeholders.

4. Provide a multi-level Training and TOT for PWP IT team to be able to manage, support and customize the system when required.

5. Data migration and go live support.

6. Support and trouble shooting.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

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Below is the tender link:

https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=2967