INVITATION TO BID

ITB/SOADEN/002/21

The Office of the United Nations High Commissioner for Refugees - with its Sub-Office Aden, Republic of Yemen - has an international mandate to provide international protection and to seek solutions for the problem of refugees in Yemen. In addition, The Office assumes the lead responsibility for protection, emergency shelter and camp management for internally displaced persons in Yemen. The work of the Office is of an entirely non-political character.

The Office in Aden would like to establish a Frame Agreements and invites qualified service providers to provide a firm offer for the: 

-    SUPPLY AND DELIVERY OF DIESEL AND PETROL FUEL

CLOSING DATE AND TIME FOR SUBMISSION: Thursday 25 November 2021 – 23:59 hrs Yemen Time.

Follow all instructions mentioned in bidding documents listed below, which are available on this LINK: 

-    ITB Cover Letter
-    Annex A:    Technical Offer Form
-    Annex B:    Financial Offer Form 
-    Annex C:    Vendor Registration Form 
-    Annex D1:  UNHCR General Conditions of Contracts for the Provision of Goods and Services – 2018 (English)
-    Annex D2:  UNHCR General Conditions of Contracts for the Provision of Goods and Services – 2018 (Arabic)
-    Annex E:    UN Supplier Code of Conduct
-    Annex F:    Submission Checklist and Acknowledgements

Please confirm your intention to participate in this tender before the tender deadline by return e-mail to YEMADSU@UNHCR.ORG as to:

- Your confirmation of receipt of this invitation to bid
- Your company name, email address, phone number
- Your intention to participate in this tender
- Email Subject should be: ITB/SOADEN/002/21 SUPPLY AND DELIVERY OF DIESEL AND PETROL FUEL

SUBMISSION OF BID:

The offers must bear your official letterhead, clearly identifying your company.

Bids should be submitted by e-mail and all attachments must be in PDF format only.

Copies of the *.pdf format documents may, as an addition, be included in Excel or other formats such as *.doc, *.docx, *.xls, *.xlsx, *.rtf, *.png, *.jpg, *.jpeg, *.txt, *.zip, *.ppt, *.pptx, *.bmp, *.rar, *.gif, *.tif and *.tiff. Executable files (*.exe, *.bat, *.cmd, etc.) shall not be uploaded as such extensions are filtered and are rejected by the UNHCR email server).

Bid submitted by email must be sent ONLY to: YEMADTEN@UNHCR.ORG 

The Technical Offer and Financial Offer submitted electronically must be sent in separate emails. Failure to do so will result in disqualification of your offer.
It is your responsibility to verify that all e-mails have been received properly before the deadline. Please limit the size of attachments to a maximum of 10 MB so it may be necessary to send more than one e-mail for the whole submission.

Please indicate in e-mail subject field:

• Bid ref.# ITB/SOADEN/002/21 - SUPPLY AND DELIVERY OF DIESEL AND PETROL FUEL;
• Name of your firm with the title of the attachment;
• Whether the email is part of the Technical Offer or the Financial Offer.
• Number of e-mails that are sent (example: 1 of 3, 2 of 3, 3 of 4);

For example: ITB/SOADEN/002/21 Company ABC; Technical Offer (email 1 of 2)

ITB/SOADEN/002/21 Company ABC; Financial Offer (email 2 of 2).

For more information, please contact UNHCR Sub-Office Aden

Tel: 02-231441 or 02-235111

Bids received after the deadline or sent to another address will be rejected.

UNHCR is not bound to accept any application or give reasons for rejection or acceptance.