The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.
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Position: Supply Chain Officer    
Location: Hadramout    
Grade: 4b
Contract Length: 12

The Opportunity:

Assisting the Supply chain coordinator /manager as part of the national logistics team. The Supply chain officer has the responsibility to ensure the delivery of timely, effective and accountable logistics support to Save the Children programs in the field office, Assist the Supply chain coordinator/manager to ensure efficiency, accountability and transparency of Logistics operations, by developing, plans and managing policies and strategies related to fleet, assets and procuring supplies and services (in accordance of SCI policies and procedures) 
In addition to supporting the coordination of the logistics issues /challenges in the process of the supply chain. Supply chain officer will assist in strategizing logistics systems in the field office with the support of the supply chain coordinator/manager.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Areas of Responsibilities: 

1-  Assets 

• Ensure that Logistics staff/ assets assistant maintains a proper documentation of assets.
• Provide logistics support to Logistics staff based on agreed priorities
• Provide data to monitor and evaluate the overall logistics performance in support of the programmes to the Supply Chain coordinator/manager.
• Update the field Asset Register; ensuring that all programme assets are logged, issued with unique Save the Children asset numbers and ID cards, and are tracked / cross checked with the CO master assets throughout the country including co-ordination with other logistics colleagues on any asset relocations if required.
• With the close coordination with field logistics team and SC coordinator/manager prepare report for Asset Disposal in accordance with Save the Children and donor guidelines.
• Assist SC to analyse logistics Trackers Data on monthly basis to gauge the guidelines are in place
• reporting and captures accurate data

2- Fleet 

• Assist in verification of the monthly vehicles reports and preparation of the logistics monthly report
• Assist and support the fleet assistant on the movements and activities of the Drivers
• Follows-up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents
• Follows-up of the Drivers list of duties, shift, logbook, overtime and report to the supply chain coordinator/manager 
• Support the fleet assistant for any requirement / support needed in term of payment to the rental vehicle / verification of documents / license of rental vehicles.

3- Procurement/Logistics:

• Assist the SC ensure that purchases are made in a timely and transparent manner, that is corresponding to Save the Children procurement policies and procedures
• With the guidance of the Supply Chain Coordinator/Manager, prepare the procurement plans in consultation with the programs and operations teams
• Ensure that suppliers are managed professionally, impartially and with no appearance of impropriety.
• Assists in the procurement of routine and non-routine procurements which includes but not limited to-:
  • i.    Obtaining quotations in accordance to SCI procurement policy.
  • ii.    Compiling the comparative bid analysis.
  • iii.    With guidance from Supply Chain Coordinator/Manager, prepare the local purchase orders/service contracts and ensures the documents are approved as per scheme of delegation.
• Develop sound partnerships with suppliers, contractors and relevant government agencies.
• Update the procurement tracker on a continuous basis and send a report in weekly basis.
• Compiles documentation required for payments and sends to finance for processing in a timely manner.
• Supervise packing, dispatching, transporting and delivering activities within the governorate, ensure all trackers and log-sheets are correctly filled and duly signed.
• Staff will act as security focal point in case of need.
• Any other tasks appointed by supervisor.

Qualifications and Experience:

• University level professional qualification/degree in Engineering, staticstics, business administration or relative fields
• Previous engagement/working with World Bank or any IGA is desirable
• 2 years’ experience in managing logistics / Procurement in an international organisation or corporate enterprise 
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Excellent IT skills and previous experience in maintaining detailed administrative records.
• Previous experience of managing and coordinating logistics over a number of different geographic locations
• Fluency in written and spoken English.
• Proactive and result-oriented with a strong ability to coordinate between different teams and individuals.
• Ability to work with minimum supervision, and solve problems independently.