Job Identification: 5352

Job Category: Shelter

Locations: Aden

Posting Date: 03/17/2022, 01:11 PM

Apply Before: 03/27/2022, 11:59 PM

Degree Level: Post Bachelor's

Job Schedule: Full time

Job Description

Information Management Assistant focus on centralizing information already collected by CCCM/Shelter staff as part of regular project implementation

Responsibilities

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function Responsible for: assessment, vulnerable beneficiary selection, project planning, implementation and monitoring for shelter/CCCM activities
• Collection and analysis shelter/CCCM data and report to Shelter/CCCM officer/Coordinator.
• Produce reports on weekly, monthly and require base as well.

Specific responsibilities:

• Work closely with CCCM/Shelter team to support with collecting, collating, presenting and otherwise managing information for related reports
• Responsible for establishment and day-to-day management of a database and monitoring system.
• Responsible for productions of maps & other geographic information products in coordination with project officer and coordinators as well as charts and info-graphics  materials
• Update CCCM/Shelter project achievements in NRC Global Output and Outcome Reporting System (GORS) and ensure quality of data entered on monthly bases by cross checking reports generated with projects supporting document and the Monthly Indicator Tracker
• Produce monthly progress reports of CCCM/Shelter projects including accurate comparison of targets versus achievements
• Maintain proper filling system and storage of project documents on NRC share point and ensuring security of all document whereby only relevant staff have access to needed information
• Responsible for data analysis and compilation of quarterly, annual and ad hoc program data and reports.
• Support in the development of CCCM/Shelter tools as required.
• Research and retrieve data from internal and external sources; prepare the statistical charts, tables and reports as required
• Prepare information as requested by CCCM/Shelter team and create dashboard or for easy data presentation while ensuring consistency in response
• Maintain up to date beneficiaries database In collaboration with M&E team
• Provide support to all NRC CCs teams working in the IDP sites alongside the CCCM/Shelter team, as necessary. This might include support to build assessment or monitoring tools in ODK/Kobo, clean and maintain databases, or ensure IM processes are in place for regular monitoring of site infrastructure
• Conduct capacity-building of CCCM/Shelter team in data collection and data management

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Shelter/CCCM Officer
• WASH, Education, LFS, Emergency, ICLA, and M&E
• Other core competencies
• Area staff

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Qualifications

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

• Experience in Information Management field in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English

Context/ Specific skills, knowledge and experience:

• Good command of GIS software (ArcMap) and other data visualization software
• Data collection and Analytical Skills. Practical experience in dealing with electronic data collection
• Very good use of Microsoft applications and specially Excel
• Minimum 2 years’ experience working in information management 

Behavioural competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.