For our program in Yemen, we are seeking a qualified and highly motivated applicant for [PHARMACIST]; the position will be based in MARIB.

Context of the mission

Médecins du Monde (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

MAIN RESPONSIBILITIES 

Under the supervision of the Health Program Manager (HPM), the Pharmacist will be responsible for the following main activities in link with MdM procedures:

• Implementing a quality drugs supply system in line with MdM standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption
• Support to health facilities and mobile clinics
• Reporting and attendance to different meetings

TASKS DESCRIPTION:

Implementing a quality drugs supply system in line with MdM standards:

• Conduct regularly analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with medical team and Pharmacy Manager 
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement, if necessary. 
• Alert the HPM, the Pharmacy manager and the medical supervisors as soon as the buffer stock will be used.
• Participating in Evaluate potential local suppliers according to MdM standards (QUAMED) on request of pharmacist manager and/or Medco/ coordination team
• Check quality of drugs to be in line with MDM internal, and national regulations during the procurement process

Implementing an effective stock management

• Ensure a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory
• Supervise the pharmacy assistant in the organization of the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprieraty Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Supervise the pharmacy assistant in the organization of the   drugs and medical supplies for easy distribution and appropriate stock movement records 
• Organize a monthly physical inventory and provide the stock balance at the end of each month to HPM and pharmacy manager
• Supervise the pharmacy assistant in the Monitoring temperature of the pharmacy and fridge on a daily basis. 
• Participate in rationalization and analyzing the consumption on Weekly and Monthly Basis 
• Make a feed back to the HPM and health facility supervisors.
• Collecting data analysis, the daily, weekly consumption to avoid any shortage in the monthly order or to assure that the consumption is rationalized and do feedback for the line manager.

Reception and preparation of orders (with the assistance of pharmacist’s assistant)

Order reception:

• Check quantities and quality of the received items
• Make out an acknowledgement of receipt for logistics departement and HQ
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Sagastock)

Order preparation:

• Prepare and distribute the drugs according the field requests and projects needs
• Check the rationality of the requests 
• Pack supply requests from the supported facilities and mobile clinics in a timely way
• Update the stock cards and the electronic file (Sagastock) according to the stock movements
• Do a feedback to the HPM and the pharmacy manager in case of any problem with the orders

Collection and analysis of drugs consumption:

• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported facilities and mobile clinics.
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform HPM and pharmacy manager in case of any unusual consumption.

Support to health facilities and mobile clinics

• Regular visit to the targeting health facilities, to train the dispensers on submitted tools, update new tools and guidelines, correct methods of dispensing.
• Collaborate closely with and build the capacities of pharmacists/dispensers of supported health facilities and mobile clinics
• Upon request, organize trainings on drug prescription and drug rationalisation for MoH and mobile clinic staff
• Help to assess needs in health facilities and mobile clinics related to drugs storage and dispensation. Propose and fulfil any necessary changes required

Reporting and attendance to different meetings

• Prepare a weekly activity report to submit to the HPM and the pharmacy manager  
• Compile drug consumption per month and per health facility and mobile clinic
• Participate in a pro-active way to MdM internal meetings (medical, security…)

OTHERS:

• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the pharmacist and coordination team

Functional links

Line of management: He/she works inside the project’s HR organizational chart. (See related document).

Line Manager: Health program Manager 

Technical manager: Pharmacy Manager

Team under his/her direct management: Pharmacy assistant 

REQUIRED (KNOWLEDGE, SKILLS, ABILITIES) & QUALIFICATIONS

Qualification required: 

• Diploma or College Degree in Pharmacy or related Medical Field.  Bachelor’s degree is preferred.

Skills required: 

• Minimum 2 years’ experience in similar position with INGOs.  

Personal skills required:

• Computer Skills in using Microsoft Office such as (Word and Excel).
• Excellent Communication Skills.
• Ability to work under pressure.
• Excellent English Skills.
• Experience working in humanitarian emergency settings is an asset

Availability: 1st January 2022