Position: Secretary / Translator
Location: Aden
Administrative supervisor: Admin Officer
Technical Supervisor: N/A
Reference: 22 - 58
Duration:  Till May 31, 2023, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 142 countries and was present in Yemen since 1995. It has more than 1200 aid workers serving in Yemen making it one of the biggest ADRA operations in the world. Its programs are supported by USAID, OFDA, The Japan Platform, DANIDA, German Foreign Office, German Humanitarian Aid, Sida, UNOCHA, UNHCR, WHO, WFP and DFID. It has presence in 14 Governorates in Yemen responding to all areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Safeguarding:

ADRA Yemen organization is committed to safeguarding and promoting the welfare of adults at risks and children in the targeted communities, as well as the welfare of all ADRA Yemen representatives. ADRA Yemen expects the post holder to adhere to and share this commitment.
All necessary measures for safer recruitment would be required including thorough background checks.

SUMMARY:

Secretary/Translator will ensure that the office runs smoothly and efficiently. He/she will provide clerical and administrative support, assist office personnel and optimize workflow. He/she will be the primary point of contact for all manners of inquiries and requests, and will convert information from one language into another language (written/verbal).

 RESPONSIBILITIES:

The “Secretary/Translator” will be responsible but not limited to:

• Answer telephone, screens and direct calls and takes phone messages.
• Provide information to callers.
• Welcome Guests and ensure guiding them to the person of concern.
• Ensure knowledge of staff movements in and out of the office.
• Provide general administrative and clerical support.
• Type official letters and file them as soft and hard copy.
• Maintain the reception area organized.
• Take minutes and prepare action points.
• Assist in evaluating stationary and office supplies in a daily and monthly basis.
• Maintain fax, phone and photocopier records.
• Scan, print and copy documents when needed. 
• Translate/interpret information from Arabic to English and vice versa when needed. 
• Perform other job related duties as assigned by the Direct Supervisor.

QUALIFICATIONS AND SKILLS:

• Bachelor degree in Business Administration or any related field is required
• Minimum one year of direct experience in Secretary / Translator Position, preferably in humanitarian NGOs.
• Excellent English and Arabic Languages (Writing and speaking) are required.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

• Connected    
• Courageous
• Compassionate