Terms of Reference (ToR)

Position Title:  Accountants
Department:  Finance
Office: Head Office – Sana'a 
Supervised by:  The Chief Accountant and Finance Manager
Duration: Short term contracts
No. of staff needed: 2

Department Summary: 

The Finance and Admin Department was established since 1996 and has since then expanded the number of staff, upgraded and improved the financial systems to be fully automated. Currently, the department is upgrading the systems to be fully integrated with functions of other departments through the MIS. 
In view of the increase and diversity of financial resources, the financial and fiduciary requirements of the various donors, PWP is seeking Professional and Competent Accountant to perform duties and tasks as stated herewith.

Purpose of position: Accountant No.1

Scope of Work & Outputs

• Reconciliation of Bank Statements on a regular basis, reconcile with Cash Balance, closure of accounts for completed source of funds 
• Attend to all correspondence from Donors and External Auditors, prepare the necessary responses under guidance of the Finance Manager and Chief Accountant.
• Prepare Withdrawal Applications as needed for various sources of Funds with all supporting documents.
• Assist in preparing all documentation needed for the External Auditors including those appointed by UNDP
• Support the Finance Department in attending all Meetings / Missions with the Donors and assist in translation, and ensure all donor requirements are fully complied with.
• With regard to Community Contracting Procedures, clear all advance given to communities with appropriate documentation, prepare invoices for advances to be paid according to the contracts.
• Prepare Quarterly Financial Reports as per the Financing Agreements and Donor requirements.
• Any other duty that may be requested by the person in charge.

Purpose of position: Accountant No.2Scope of Work & Outputs

• Prepare Withdrawal Applications, record all expenditures and prepare necessary supporting documents of Expenditures for each source of Finance including archiving documents and ease of reference
• Monitor Financial Plans, actual expenditures against planned, deviationsif any and justifications and reporting 
• Assist in preparing payments and dues to the various categories of consultants including supervision and design.
• Follow-up clearances of advances paid to personnel, ensure timely payments based on rules and regulations
• Assist in preparing Payment Vouchers for the Petty Cash, expenditures and revenues including purchase of tender documents, daily reconciliations of expenditures and cash balance.
• Prepare monthly remunerations for staff, service contract personnel and daily wages including preparing deductions, records and ensure depositing.
• Prepare purchase orders for equipment, necessary documentation and recording in the accounting system.
• Any other duty that may be requested by the person in charge.

Qualifications and Experience:

• A bachelor's degree in accounting. 
• Required experience is "5-8" years only in a similar position.
• Fluency in English and Arabic.

Key Competencies and Skills:

• Knowledge of rules & regulations of institutional donors like OFDA (BHA), EU, UN donors & Dutch MFA
• Willingness to teach and train others
• Honest, encourages openness and transparency, builds trust and confidence.
• Ability to work quickly and accurately and attention to detail especially under pressure.
• Excellent MS Excel and analytical skills, ability to work with large amounts of data.
• Good organization and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible.
• Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues in both Arabic and English languages.
• Ability to work within set guidelines for the payment of invoices or expenses.
• Knowledge of finance systems or any other automated financial systems.
• Willing in working for emergency responses.
• Efficiency and adaptability.
• Experience in community contracting area is preferred.