Job Title: HR & Admin Officer 
Duty Station: Sana’a.

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance

JOB SUMMARY

The main responsibility of this position is to support in recruitment and staffing, personnel files archiving, management of staff leaves and time and expense technical support and provide administrative support to the HR & Admin Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Time and Expenses System:

• Administrative management of T&E through adding all kind of leaves (sick leave - compensatory leave - maternity leave - paternity leave - bereavement leave and emergency leave).
• Follow-up on the employee monthly time sheet status and submission and ensure that all timesheets are signed and submitted on timely basis.
• Focal point to solve all technical problems faced by employees in the T&E system on time.

Payroll report:

• Send the payroll report update with the supporting documents for processing on monthly basis. 
• Follow up with Sana’a staff to sign the monthly pays lips and submit them to Finance department.
• In coordination with HR field team, collect the field staff pays lips on monthly basis.
• Fill out the social security application forms on monthly basis.

MAST training:

• Follow up with new staff to complete his/her MAST Training within the first 30 calendar days of her/his arrival.
• Collect, review and track MAST Training report for All IMC offices and share it with Sr. HR Officer.

Recruitment and Selection:

• Coordinate recruitment process for new position. 
• Participate in the interview process with the recruitment panel and ensure evidence-based hiring decisions.
• Ensure the collection of recruitment related documents from the hiring panel.
• Provide advice and support to the hiring managers on recruitment policies and processes. 
• Ensure the recruitment practices are compliant with the recruitment policies, procedures, and legal requirements. 
• Prepare recruitment tracker for Sana’a office on weekly basis.

Personnel Files and Archiving

• Ensure personnel files are completed and kept in the HR Department.
• As required ensure that all approved HR policies, procedures, checklist are available to staff and disseminate accordingly. 
• Maintain employee-related databases for all Sana’a staff.
• Staff fingerprint attendance and Staff IDs:
• Monitor and track the daily staff attendance of CO and prepare weekly attendance sheet report including regular follow up any related attendance issues.
• Prepare IMC employment IDs for Sana’a and other field offices national and international staff.

Prevention of Sexual Exploitation and Abuse: Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

ACCOUNTABILITY

Reporting to: HR Manager.
Directly Supervise: NA

QUALIFICATIONS

• University degree preferably in business administration.
• Relevant HR management experience. 
• At least two years INGO experience preferred.
• Excellent computer skills, Microsoft Office Suite and Microsoft Windows OS.
• Excellent written and spoken English.
• High integrity and the ability to work with confidential information.
• The ability to multi-task and deal with sensitive issues with diplomacy and discretion.

“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, gender, age, disability or status as a veteran.”