Data Management assistant
Project Location : Yemen, Aden Gov.
Based : Aden
Posting Date: 03-JUN-2021      
Application Deadline : 10-JUN-2021 
Languages Required : English / Arabic  
Reports to: Project officer
Duration of Initial Contract : 6 months with property of extension
Required position numbers: 2 

Background
The Society for Humanitarian Solidarity (SHS) is a nonprofit humanitarian NGO based in the in Aden, Yemen. It was founded in 1995.The SHS provides assistance to refugees and migrants who arrive in Yemen every year. The organization also assists the local community in Yemen. The NGO won the Nansen Refugee Award, dedicated by the UNCHR. SHS has partnerships with UNCHR, OCHA, and WFP.

The Data management will carry out the following major role & responsibilities:

Key Role & Responsibilities:

• •    Create and Maintain the CBT project-specific databases;
• •    Ensure all data is entered and updated in the databases and tables;
• •    Support the M&E and Monitors/help desk in ensuring that data is collected in a timely and accurate manner according to the reporting and monitoring requirements;
• •    Check the quality of the data submitted by field staff;
• •    Liaise with field staff regarding missing data, eventual mistakes, data discrepancies, and/or inconsistencies;
• •    Perform data cleaning to ensure that databases are accurate and free from error
• •    Ensure proper filing of hard and soft copies of survey questionnaires, lists of beneficiaries, or other data collection tools or documents;
• •    Assist in programming surveys using Kobo Toolbox as necessary.
• •    Maintain and further develop the structure or format of the databases as required;
• •    Implement proper backup, restore, data validation, and security procedures to ensure data integrity and availability.

Data Analysis:

• •    Verify the accuracy of the data collected during assessments;
• •    Clean data collected during assessments and flag any issues to the relevant department;
• •    Extract queries, figures, and reports from the database;
• •    Generate data visualization such as charts, graphs, tables to be included in communication tools, reports, assessments, and any other documents as per needs;
• •    In collaboration with the M&E Officer, provide data analysis of the CBT project activity and assessment data;
• •    Support the improvements of the data collection tools and processes and pilot new ideas with assessment teams in the field.
• •    Provide regular and timely updates on progress and challenges to supervisors and other team members;
• •    Preparation of distribution sheets and beneficiary ID cards as necessary
• •    Perform any other related activities as assigned by the immediate supervisor.

KNOWLEDGE AND EXPERIENCE: 

• •    Bachelor’s degree in information or data management and processing field or its equivalent.
• •    Minimum 2 years of previous experience in data management for humanitarian or development projects.
• •    Management roles preferably in complex emergency programs for INGOs.
• •    Applicable knowledge working with statistic databases.
• •    Minimum 1-year experience in Food distributions or cash transfer programming.

SUCCESS FACTORS:

• •    Very good written English and ability to write good quality reports.
• •    Excellent interpersonal and negotiation skills.
• •    Self-motivated, results-driven and excellent sense of organization.