Global Programme Assistant - Remote

Reporting to: UK Programmes Manager

Location: Global – Remote ideally a location with established HA office.

Contract period: 6 months fixed-term contract renewable based on availability of funding and performance.

Closing date:  May 30, 2023

Salary range: Market competitive salary - range depending on location and local cost of living.

Here at Human Appeal (HA) we have an exciting opportunity for a Global Programme Assistant to be based remotely. This is a 6 month fixed term contract, renewable depending on availability of funding and performance with a competitive salary. You will be reporting to the Programme Manager. HA is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide.

Please note this role is open to candidates globally- ideally a location with established HA office.

Main Job Purpose

To provide administrative support to the Programmes Manager and Senior Programmes Coordinator in the implementation, coordination and monitoring of Human Appeal (HA)’s international programmes, as well as supporting in the process of collecting and presenting project feedback to HA partners and/or donors. All with a view to ensuring the smooth operational running of HA’s international programmes in order that as many beneficiaries as possible can be adequately supported by our charity.

​Key duties and responsibilities of the Global Programme Assistant:

• ​Support the management of projects through the project life-cycle including; project design, planning, implementation, monitoring evaluation and learning
• ​Support the preparation of all key paperwork, review of proposals, funding agreements, partnership agreements/contracts etc. in relating to the full programme management cycle
• ​Assist in the review of narrative and financial reports for prospective and existing donors regarding projects overseas
• Provide necessary field-based information updates to meet requirements of the Communications, Donor Care and Fundraising teams
• Assist in coordinating regular field trips for the Programmes and FR (REACH programme) teams so that they can carry out project audits, monitoring and visibility needs.
• Maintain detailed records of projects and donors through effective use of our internal systems and Salesforce database
• Assist in the development of HA Programmes department’s project materials, trainings and toolkits
• Provide ad-hoc administrative support to the Programmes Team, including routine office tasks
• Liaise with relevant HA Field Offices and partners to prepare and edit project proposals where requested
• Support the compilation of donor and partner correspondence, contracts, etc. when required
• Responsible for scheduling and booking rooms for Programmes meetings, compiling agendas, recording minutes and then circulating minutes and action points
• Lead on processing invoices for payment by finance on the financial management system.
• Submitting/follow up with finance for approval on budget review of new projects
• Regularly update and follow up with FOs for collating information for key databases including Programme Management Matrix and Payments Tracker
• Lead on follow up for the submission of monthly reports from field offices, and assist in reviewing these.
• Lead on collating documents for partner due diligence
• Supporting with the compilation of internal communications
• Playing a support role during inception periods for major new projects, e.g. emergency response projects, under the supervision of the Senior Programmes Coordinator
• Attend regular team meetings and contribute to the overall smooth operational running of the Programmes department
• Keep up to date with the major issues pertaining to international development and humanitarian response

Experience and Technical Competencies

• Minimum Bachelor degree, ideally in a relevant field such as Social Sciences or International Development.
• Minimum 3 years of experience in providing administrative support in a paid or voluntary capacity, ideally with an I/NGO.
• Computer literate and experienced with MS Office Suite and Auditing software
• Fluent English is essential. Additional languages (e.g.,Arabic, Urdu) are desirable
• Passionate and knowledgeable about the international development sector