Finance Officer

Position:  Finance Officer
Location:   Al-Hodeidah, Yemen
Reports to: Finance Coordinator
Reference:  21- 114
Duration:  Till December 31, 2022, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 142 countries and was present in Yemen since 1995. It has more than 1200 aid workers serving in Yemen making it one of the biggest ADRA operations in the world. Its programs are supported by USAID, OFDA, The Japan Platform, DANIDA, German Foreign Office, German Humanitarian Aid, Sida, UNOCHA, UNHCR, WHO, WFP and DFID. It has presence in 14 Governorates in Yemen responding to all areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

SUMMARY:
Actively participates in the financial operations of the organization and ensures timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.   Responsible for entering financial   information in the accounting system and maintaining all financial records for projects and for the organization.

Responsibilities:

The Finance Officer will be responsible but not limited to:

• Before payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated
• Make sure donors are invoiced on time or debit memos are prepared and sent on time
• Ensure coherence between orders,  quotations/offers,   purchase   orders,   call  for  tender documentation,  procurement  memo, contract,  invoices,  receipts, works/services completion certificates;
• Check the receiver's ability to endorse payment.
• Follow-up commitments and payments.
• Ensure   all financial transactions are in  line  with  the  approved  budget  line  items  and completions of budget codes
• Thoroughly review support documentation before upload or posting to ensuring full compliance with ADRA Yemen and donor's procedures
• Maintains financial security by following internal controls and accounting processes.
• Facilitates funds transfers to replenish the project bank accounts.
• Coordinate with  the finance team in  the field to ensure timeliness of reporting.
• Fully responsible  for audit planning,  field visits if necessary,  and works with  the auditors until completion  of audit
• Preparation  and compiling of monthly financial reports and required  donor reports
• Prepares monthly bank  reconciliations  and adjusting  entries,  ensuring  no  outstanding entries more than 90 days
• Receives  bi  monthly cash count reports  for  filling  or verification  by Internal  Audit and
• Compliance or Finance Manager
• Maintains    in   close   collaboration   with    procurement/logistics   team   project   list   of assets/inventories with all the relevant details
• Reviews  or  prepares  the  sun pl us   upload   sheets   for  accuracy  and  correctness  before uploading to the Sun system accounting software
• Facilitate timely submission of financial and donor reports as required
• In  charge of project close out/year end procedures
• Ensures documents  are scanned and forwarded/received  to the  head  office  on the agreed dates.
• Ensures that all scan documents are uploaded to the specified link on a monthly basis.
• Verifies that all documents are correctly translated, and receipt are pasted on A4 paper.
• Ensures that hard copy documents  meet the ADRA Yemen's  standard  for  documents as per the approved policies
• Recalculates  expenditure  reports  submitted  confirming accuracy  and completeness  of expenditure reports submitted.
• Providing training and assist in starting up new users of the Sun  plus accounting software and continuous support for the same.
• In the absence of Senior Finance Officer or Finance Manager monitor and analyze general ledger accounts in order to initiate and achieve corrective action
• Ensures proper filling and archiving of journal vouchers, reconciliations and other finance documents
• Works closely with  HR departments and finance assistants for transmitting  of salaries  to staff on a monthly basis

Others

• Submit monthly time-sheets to be approved by the supervisor

QUALIFICATIONS AND SKILLS:

• Bachelor's   in   Finance, Accounting, Economics,  Banking   or  any  Social   Sciences
• Certification or accreditation (CPA, CFA, AICPA, etc.) is an added advantage.
• At least 3 (Three) years of progressive employment in  accounting or finance  positions, preferably in  humanitarian agencies.

Performance Indicators:

• Nil absences during the past year during official organizational working hours other than those coordinated with the direct supervisor.
• Monthly bank reconciliations with no outstanding items
• On time and consistent attendance record.
• Honesty and integrity in all work activities.
• Willingness and flexibility to work as part of a team.
• Social and cultural understanding.
• Good numeric comprehension.
• Computer literate with very good working knowledge of word processing, spreadsheet and email software programs.
• Willingness to work additional hours in order to meet tight deadlines
• Fluent in English required.
• Excellent written and verbal communication and interpersonal skills.
• Attention to detail and accuracy.

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

• Respect    
• Integrity and transparency
• Communicating openly, clearly, timely and appropriately.    
• Excellence in all activities