Employment Vacancy
CARE International in Yemen

CARE International in Yemen is currently seeking for a Procurement Officer. He/ She will support activities including contracting, transportation, shipping and requisitions. The Procurement officer will be responsible for ensuring that mission and project wide procurement is conducted in a timely and efficient manner. 
 

Position: Procurement Officer 
Location: Sana’a 

Main Responsibilities:
The Procurement Officer reports to the Program Support Manager. He/ She will support activities including contracting, transportation, shipping and requisitions. The Procurement officer will be responsible for ensuring that mission and project wide procurement is conducted in a timely and efficient manner. All procurements must adhere to operating policies and procedures and include accurate and up-to-date vendor and clearance agents’ information.
 

Key procurement processes:

• Purchase goods and services as per organization policy.
• Prepare request for quotes to suppliers, collecting bids/quotations, evaluating quotations, preparing bids summaries and purchase orders.
• Negotiate with suppliers for the best terms of service including price, delivery, payments and after sales service.
• Insure all the payments for vendors are done on time and without any delay. 
• Ensure all the procurement documents are filed appropriately and are easy to access.

Coordination and Support: 

• Provide procurement support for programs in CO and area offices and support activities, ensuring the effectiveness of the supply system and using Pamodzi system.
• Execute necessary contracting, transport, shipping and requisitions, following CARE’s procedures and policies.
• Liaise and coordinate with the relevant departments/ functions regarding delivery of supplies and keep all parties informed of any changes.
• Prepare weekly, monthly and quarterly reports on purchases and spending.
• Maintain and keep files for purchase orders, quotations, contracts, tenders, and internal purchase requisitions.
• Coordinate closely with area offices regarding budgeting of materials, equipment and services.

CARE policies and procedures compliance:

• Ensure adherence to CARE and donor procurement policies and procedures.
• Follow up with donor procurement regulations.

Required

• Bachelor’s degree in Business Administration or related field
• Strong administrative and time-management skills 
• 2-3 years’ experience in procurement or related field
• Experience working with INGOs. 
• Experience with contracting/tendering, transportation and shipping.
• Excellent computer skills – including Microsoft Office
• Demonstrates a high level of interpersonal skills and patience
• Able to work under pressure as part of a busy team
• Excellent English language skills
• Demonstrated high attention to details.
• Demonstrable commitment to gender-sensitive practices
• Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.