Identification

Job Title: HR Officer  
Reports to: Directly: Area Manager,
Technically: Sr.HR Officer   
Location:  Taiz 
Application Deadline : 22 th of December 2022

About TYF

Tamdeen Youth Foundation (TYF), is a humanitarian Organization which is private, nonpolitical, non-governmental and non-profit making. TYF seeks to support socio-economic interventions to create and secure adequate livelihood opportunities for members of society, and enable them to thrive, grow and participate in making immediate and long-term change, allowing everyone to live in peace and competence. TYF launched its Strategic Plan, covering broader development areas, targeting a larger segment of society and building on the alignment of humanitarian response, development and peace.
TYF currently operates in a number of governorates in Yemen where it has implemented projects in, Food Security, Health, Nutrition, Shelter, CCCM , WASH, Protection, Education  and Empowerment,

2- SUMMARY :

HR Officer will work on a variety of HR related activities.  He / She will achieve best practices in HR Functions such as recruitment, onboarding, policy implementation , Personnel Administration, disciplinary action, compensation and benefits, performance management  and staff development  and Supporting for Sana’a and the field office to ensure HR processes are seamlessly implemented and in line with TYF policies.

3-  Key Duties and Responsibilities:

General  Management and  Personnel administration.

• Ensure a solid understanding of TYF’s HR manual and other related HR procedures.
• Ensure staff compliance with human resources polices, as per TYFs HR manual.
• Ensure strict compliance with rules, regulations , Ensure compliance to local labor laws .
• •    Ensure adhering to policies when decision are being made about TYF workforce.
• Serve as the primary source of HR knowledge in response to employee and/or supervisor requests, 
• Maintain human resource data bases to ensure correct recording of all staff and employment related information as required and ensure that these records are protected and confidential.
• Responsible to respond to all request related to audit, and ensure audit receive HR documentation timely and make follow up to ensure such documentation are returned.

Recruitments and selections:

• Assist in recruitment and placement of staff: Scheduling Assessments (tests, interviews with candidates and selection panel); Writing Interview minutes; candidates codes , assessment sheet and any other selection documents , preparation of reference checks , Inform unsuccessful applicants . 
• Prepare and coordinate with new staff all necessary hiring documents are completed and in the personnel file. 
• Report any recruitment challenges/issues to the Sr. HR immediately.
• Supervise the orientation induction program for all new joiners staff , in addition to the induction of HR Policies and procedures within the first week of joining TYF .
• Ensure that all new employees are sufficiently briefed by all departments.
• Preparation of service contracts for casuals and maintaining the service contracts trackers.

Benefits:

• Provide payroll processing backup  when required and Coordinate with Finance Department to maintain the payroll database and filed appropriately in HR Archive .
• Preparing and assuring the submission of the Social Security forms at the first week of each month and Making sure all new staff are reflected on the social security from the first day of joining  TYF
• Preparing and submitting entry staff on boarding forms and exit staff forms to social Security corporation.
• Primary focal point for Medical insurances for all staff, Ensure all Medical  data base are 100% accurate and coordinated well with the insurance company.

Attendance and Leave Management  :

• Monitor staff attendance by checking records on finger print device and generate a weekly- monthly records to share with TYF Unit ,
• Monitor staff attendance and ensuring that all staff timesheets are submitted on time and filed appropriately.
• Processes the monthly timesheets for all staff including collection, review and compilation into payroll,
• Focal Point for all staff leaves tracking and ensure the leave tracking data base are accurate.
• Update the leave tracker on a monthly basis through the system and share the leave balances with head of departments by the first of each month. 
• Follow up and monitor on staff outstanding leave balances and communicate to Head of Departments .
• Follow up with Head of Departments to develop quarterly leave plans for their teams and ensure staff takes their leaves accordingly ,
• Report any leave discrepancies and/or issues on staff leaves immediately.

Performance Reviews:

• Communicate with line managers on appraisal due and ensuring that appraisal procedures are followed and ensuring the right appraisal templates are circulated in timely manner.
• Follow up on submission of completed performance management forms and ensure performance goals are set.
• Set reviews tracker  , Keep an updated tracker for staff performance review due date and follow up with managers to carry out the performance review for their supervisee. 

Documentation:

• Register and updating staff info/data on a regular basis through the ERP system  ,
• Regular follow up on HR archives and ensure keep it well organized, labeled and report any damage or need to the HR archive .
• Ensure that all staff administrative files are completed, updated and kept according to procedures; guarantee their proper filing and confidentiality of the employees’ personal data.
• Ensure proper filing for Social security forms, Payments, legal documents, correspondence ..ec .

4- Required Qualifications :

A. Education:

• Relevant university degree (Business Administration, English Languages, Human Resources Management )

B. Experience:

• 3 years’ experience in HR  ,  at least 2 years of professional experience in NGO / INGO. 
• Substantial and meaningful knowledge in policies & procedures of Yemeni Labour law.
• Knowledge & good skills with computer; MS office, internet/emails, and spreadsheet excel databases.

C. Skills and Abilities :

• Very good written and verbal skills in both English and Arabic language.
• Ability to carry out responsibilities independently with minimal technical support.
• Good interpersonal skills that function across a diversity of multi cultures work environment.
• Good facilitator, standout colleague with flexible attitude in solving problems.
• High level communication, influencing and coaching skills.
• Time management and communication skills, both verbal and written. 
• Excellent people skills, culturally sensitive with the ability & interest to work in a multi-cultural team.
• Strong digital literacy: e.g., Windows, MS office programs, word, excel, internet/email.