Administrative Support Associate This job has ended. You cannot apply anymore.

Posted on 05 Mar, 2023
Closing on 19 Mar, 2023

Job Description

  • Description of assignment title: Administrative Support Associate
  • Assignment country: Yemen
  • Expected start date: 01/04/2023
  • Sustainable Development Goal: 3. Good health and well-being
  • Volunteer category: National UN Youth Volunteer
  • DoA reserved for persons with disabilities: No
  • Host entity: UNICEF Yemen
  • Type: Onsite
  • Duration: 6 months (with possibility of extension)
  • Number of assignments: 1
  • Duty stations: Ibb


Mission and objectives

UNICEF is committed to ensuring special protection for the most disadvantaged children – victims of war, disasters, extreme poverty, all forms of violence and exploitation, and those with disabilities. UNICEF responds in emergencies to protect the rights of children.


This UNV assignment is part of UNICEF Talent Programmes and Partnerships team within DHR’sTalent Unit that manages the long-lasting partnership with UNV and acts as the Center of Expertise for the engagement of UN Volunteers in UNICEF

Task description

Under the direct supervision of Ibb Operations Officer, the National UN Youth Volunteer will: Calendar/Meetings/Correspondence Management

  • Maintain office calendar of booking meeting room for UNICEF and UN agencies, with arranging equipment and needs related to the meeting.
  • Book guest house rooms for staff of UNICEF and other UN agencies and follow the services provided.
  • Prepare the invoices related to the guest house rooms and send them to other agencies with the following disbursement and deposit of the invoice to the UNICE bank account. Fleet and Fuel Management
  • Manage safe driving services to the staff of the Office, and assign drivers for the mission, also cooperate with other agencies to cover the gap in case of a shortage of cars and drivers to ensure continuous operational activity.
  • Ensure completeness of maintenance for the vehicles and follow the drivers regarding the vehicles that all are always kept in good running condition through addressing minor repairs, also follow the drivers in making arrangements for major repairs
  • Manage the fuel for the UN hub and prepare a tracking sheet to monitor the quantity and acquire upon needs, also provide other agencies fuel to ensure continuous daily operational activity. Supplies/Equipment
  • Administrate premises, and supplies with ensuring delivery this administrative support services are timely and effectively provided
  • Ensures that services and maintenance of premises are in accordance with organizational standards.
  • Invoice Processing
  • Under the guidance of the Finance Associate support in the collection of invoices and filing documents for approval.
  • Upload electronic files and verifies results to the destination system.
  • Respond to client transaction status and other inquiries. Any other related tasks as may be required or assigned by the supervisor. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
  • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Eligibility criteria

Age: 18 - 26

Nationality: Candidate must be a national or legal resident of the country of assignment.


Required experience

2 years of experience in relevant professional work experience with both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other is an asset. Work experience in an emergency duty station. Principles of office management, operations management, programme management and administration IT Skills and working knowledge of UNICEF SAP/HR, WEB HRIS, MICROSOFT Excel, PowerPoint and Word software.

Area(s) of expertise


Driving license:  -


Arabic, Level: Mother tongue, Desirable English, Level: Working knowledge, Desirable

Required education level

Secondary education

Competencies and values

UNICEF values and competency Required (based on the updated Framework) Core Values Care Respect Integrity Trust Accountability Sustainability Core Competencies Demonstrates Self Awareness and Ethical Awareness Works Collaboratively with others Builds and Maintains Partnerships Innovates and Embraces Change Thinks and Acts Strategically Drive to achieve impactful results Manages ambiguity and complexity

Other information

Living conditions and remarks

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Reasonable accommodation

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Note on Covid-19 vaccination requirements

In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

How to Apply

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Important Notes / مقترحات هامة

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