Job Vacancy: Project Coordinator                          

Date: 05/05/2024

Job Summary:

The Sana’a Center for Strategic Studies is seeking a full-time Project Coordinator. The selected candidate will work closely with the Project Manager and all project staff. 

We are a dynamic, highly mobile, multi-lingual team with diverse backgrounds and expertise. Our main office is in Yemen, while most of our team works remotely from locations across Yemen, the Middle East, and major cities around the world. Among our core strengths are our versatility, initiative, access, networks, and audacity. We seek new team members who would complement this dynamic.

Duties and Responsibilities:

• Under the support and supervision of the project manager, project coordinator will contribute to the phases of project management to meet expectations on time and anticipate challenges along the way.
• Work with the Project Manager to design action plans to fulfil the project activities and outputs.
• Act as a point of liaison between the field offices team and the project manager.
• Be responsible for the project operations and supervision of activities.
• Responsible for the management and oversight of field activities, ensuring that all project outputs are met to the highest standards.
• Assist in coordination with the field team researchers relating to the project’s knowledge products as required.
• Ensure activities are completed and products provided on their specified due dates (deliverables and deadlines)
• Maintain daily communication with relevant teams and communicate any delays to activities or challenges encountered and proactively seek solutions from the Project Manager.
• Support planning and organizing project events such as seminars, meetings, trainings and workshops, inside and outside of Yemen, in coordination with the project manager. 
• Ensure effective coordination and communication with relevant local civil society and youth.
• Ensure careful project documentation. Be responsible for gathering and ensuring documentation of learnings from the project including dissemination of good practices across the project.
• Work closely with admin and finance under the project manager’s direction to ensure all logistical and administrative preparations are implemented in a cost-effective manner for project events.
• Report the progress of activities at regular intervals such as daily, weekly, monthly basis to the project manager as well as contribute to quarter and annual reports.
• Handles administrative tasks for the project manager and team members to keep the project running smoothly.
• Work closely with the project manager to design and develop the project’s monitoring and evaluation framework to feed into the internal processes of the Sana’a Centre and to fulfil donor reporting requirements.
• Work closely with the project manager to design and develop the project’s monitoring and evaluation framework to feed into the internal processes of the Sana’a Centre and to fulfil donor reporting requirements.
• Any other related responsibilities as the Project Manager may require.

Qualification and Skills:

• At least a bachelor’s degree in business administration, international development, or any related fields.
• A minimum of 3-5 years' experience in a project management or coordinator role in a relevant sector, involving oversight of activities at multiple locations.
• Fluent spoken and written English.
• Ability to travel within and outside Yemen.
• Excellent organisation, use of initiative, time management, presentation and communication skills are a must.

Position Details:

• Reports to: Program Manager
• Contract type: Fixed Term
• Duration: 12-month renewable based on the fund availability
• Starting salary: To be determined based on experience.
• Location: Remote
• Joining date: As soon as possible