Admin and HR Assistant

RDP Logo
Administration
Posted on 09 Jun, 2021
Closing on 24 Jun, 2021

Job Description

Job Title:

Admin and HR Assistant

No of position:

1 Position

Grade:

D2/G2

Deadline:

June 24th, 2021

Contract Type:

Special Service Contract

Duration:

Six Months renewable based on funding availability

Duty Station:

Sana’a

Probationary Period:

Six months

Department:

Admin and HR

Reporting to:

Admin and HR Officer

Written Test:

Required

 

RDP

Relief and Development Peer Foundation (RDP) is Non-governmental Organization aims to mitigate the suffering of communities affected by the conflict and disasters, enhance more equitable socio economic development and Increase social responsibility to contribute effectively and positively on the development process. RDP advocates for the rights of affected populations and work in many field areas, food security, nutrition and health and water, sanitation and hygiene, good governance and peace.

Job Description:

Duties and responsibilities:

  • Maintain employee’s personnel records ensuring timely and accurate records.
  • Support in maintaining confidential documents related to staff and coordinate to process new hire and exit and termination process paperwork.
  • Assist in payroll preparation by providing relevant data, by collecting timesheets and attendance records, absences and leaves.
  • Follow up on staff contracts.
  • Prepare paperwork for HR policies and procedures.
  • Update leave balance of the staff.
  • Process employees’ requests and provide relevant information.
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes.
  • Assist in consultation with the HR officer in some HR functions such as recruitment, onboarding, clearance, trainings and annual appraisals.
  • Prepare reports and presentations for internal communications.
  • Provide orientations and induction for new employees by sharing onboarding packages and explaining policies.
  • Receive incoming calls and direct them to appropriate staff, make outgoing calls for the staff as appropriate.
  • Organize and schedule appointments including plan meetings and take detailed minutes.
  • Arrange for Workshops and Seminars.
  • Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies, stationary and generator fuel, research new deals and suppliers.
  • Maintain RDP contact lists.
  • Liaise with the HR Officer in Monitoring and coordinate timely contract renewals, preparation of ID cards, hiring, notice and termination letters.
  • Be responsible on all lease agreement and service contracts and liaise with finance to ensure timely payment of utilities, lease agreements, telephone bills, service contractors, hotel invoices, travel agency invoices, etc.
  • Ensure office reception is well managed, organized and attended to, at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, etc.).
  • Be familiar with, and able to answer queries on, all aspects of terms of employment, code of conduct and discipline regulations in compliance with RDP’s staff Onboarding Guide/HR manual and other employee policies.
  • Day to day management of the office including direct supervision of cleaners/cooks/janitor, etc.
  • Handel any purchases related to the Admin and HR Dept. and arrange with courier service providers for any logistics of packages.
  • Travel booking arrangements.
  • Provide general support to visitors.

Qualifications/Requirements:

  • Bachelor degree in Human Resources, Business Administration or any relevant field.
  • Commitment, honesty and reliability.
  • Proven work experience as an HR and Administrative or office assistant not less than one year in NGO.
  • Excellent time management skills and the ability to prioritize work.
  • Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
  • Knowledge of labor Law and office management systems.
  • Excellent written and verbal communication skills.
  • Working knowledge of office equipment, like printers and fax machines
  • Strong organizational skills with the ability to multi-task.
  • Teamwork skills creativity and flexibility.
  • Previous experience in working with NGOs.

 

How to Apply

Interested candidates should send their Resumes in English to

https://forms.gle/MoDodNEWcpqF8ded8

not later than June 24th, 2021, putting the job title as the email subject to be considered.

Resumes will be considered on a rolling-basis and candidates are encouraged to apply early.

For more information about RDP, please visit our website at http://rdpf.org

RDP is an equal opportunity and affirmative action employer.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل