Project # / Name: Samaritan’s Purse Republic of Yemen                        
Position Title: HR Assistant        
Duty Station: Aden    
Reports To: HR Manager     
Ref: HR23/008
    
Job Summary 

Under the direct supervision of the HR Manager, The HR Assistant is responsible in supporting the departments with filing, short-listing, reviewing documentation. S/he will be in-charge in updating and maintaining files for the HR department in compliance of the organization’s requirements and protocols. 

Perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse with a generous and serving spirit

Major Responsibilities: 

• Responsible to make sure an up-to-date personal record of all staff. 
• Responsible for scanning all needed HR documents and uploading them into SPRY’s filing systems in an organized and timely manner.
• Support the HR Manager in recruitment process, which include, working on downloading CVs, shortlisting, interviewing, reference call and check, watchdog clearance, job offering and orientation.
• S/he responsible to ensure all new staff go through SPRY’s onboarding process
• S/he is responsible for updating the contract list of the staff.
• Assist in reviewing and tracking  the timesheets  each month
• Responsible for follow up health insurance issues and reimbursement. 
• Responsible for updating leave tracker and follow up leaves.
• Complete other activities as directed by the Line Manager.

Skills Required

To perform this job successfully, an individual must be willing to abide by the organization’s code of conduct as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.    Excellent Communication skill (Oral and Written) in Arabic and English
2.    Attention to detail
3.    Skilled in Microsoft Office, Excel, Outlook
4.    Commitment to Excellence
5.    Ability to acquire, build and maintain positive working relationships
6.    Ability to interact well with people of different educational, cultural, and socio-economic backgrounds
7.    Excellent planning, organization, and problem-solving skills
8.    Self-starter and motivated to succeed, regardless of the task
9.    Must have high level of integrity and stewardship

Education / Experience Needed

• Bachelor’s Degree (any related field).
• 1 year of experience Human Resource with INGO 

LANGUAGE  

• Fluency in written and spoken Arabic and English are required

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and use stairs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.    The noise level in the work environment is usually moderate but may be exposed to loud noises around maintenance and construction workshops.
2.    May travel in country with exposure to communicable diseases, hot and humid weather conditions. 
3.    Able to work in a security context that is fluid.

This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All Organization staff are expected to demonstrate flexibility and willing to perform appropriate tasks when the need arises.