The Deputy Finance Manager produces quality financial information and contributes to the application and dissemination of the budget framework, local and donor rules and HI’s tools, procedures and standards in the financial field.

Mission 1: Strategy and steering

• Implements and monitors the actions plans for HI’s financial strategy within his or her area of responsibility.
• Updates financial information and monitors financial indicators within his or her area of responsibility.
• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
• Helps to identify financial and legal risks for HI within his or her area of responsibility.

Mission 2: Standards and expertise

• Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
• Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
• Complies with the General Data Protection Regulation (GDPR).
• Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
• Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Mission 3: Operational implementation

             Responsibility 1 : Contributes to financial and budget management

• Participates in the construction and adjustment of budgets with the budget holders. Provides budget holders with regular budget monitoring reports and assists them in the use of tools.
• Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the departments concerned.
• Integrates budget adjustments into the budget monitoring tools and enters cost-accounting modifications into the Financial Information System (FIS).
• Contributes towards optimising the use of HI’s own funds.
• Adheres to the deadlines in HI’s financial calendar.
• Prepares responses to questions from internal and external auditors.

             Responsibility 2: Contributes to the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

• Assists with the drafting of funding proposals for institutional donors; compiles multi-programme proposals when the programme is lead.
• Optimises funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
• Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)
• Informs budget holders of institutional donors’ financial rules and verifies their application.
• Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Produces financial reports for institutional donors in conformity with donor guidelines.
• Prepares payment requests for donors and informs his or her line-manager in the event of a (possible) delay in payments.
• Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
• Prepares responses to questions from internal and external auditors.
• Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces.

Mission 4: Profession facilitation

• Contributes towards the facilitation of the profession’s development in his or her area of responsibility

(*)The responsibilities of a job may cover several fields: MANAGEMENT / STRATEGY AND STEERING/ STANDARDS AND EXPERTISE / OPERATIONAL IMPLEMENTATION / PROFESSION FACILITATION / EMERGENCY PREPAREDNESS AND RESPONSE - these fields are only to be used if they are relevant to the job described.

Knows

Practices

Proficient

Expert

Cash-flow management

√

Accounts management

√

Financial and budget management

√

Financial management of institutional funding

√

Use of Financial Information System (FIS)

√

Knows

Practices

Proficient

Expert

Organisation design

√

Facilitation and/or design of training and skills development

√

Sourcing and recruitment

√

Knows

Practices

Proficient

Expert

Planning, monitoring & coordination

√

Operational partnerships

√

Knows

Practices

Proficient

Expert

Risk management

√

Internal control

√

Knows

Practices

Proficient

Expert

Safety

√

Knows

Practices

Proficient

Expert

Personal security management

√

Knows

Practices

Proficient

Expert

Office and collaborative tools

√

Frameworks and references

√

Collaborating at HI

√

Collaborating in an intercultural environment

√

Stress management

√

A1

A2

B1

B2

C1

C2

HI official language:

√

Language of the country

√

Qualification: 4 years of study in the financial field

Experience: 5 years experience in finance, accounting and budget management

Applicable framework documents: