HR & Admin Assistant This job has ended. You cannot apply anymore.

Action for Humanity Logo
Human Resources
Posted on 20 Sep, 2022
Closing on 31 Oct, 2022

Job Description

Position:  HR & Admin Assistant
Location: Sanaa
Reports to: Head of finance and Administration
Duration: Till December 31, 2022. Renewable based on fund availability and performance. 

ABOUT Action For Humanity :

Action For Humanity is a humanitarian and development non-profit agency that provides emergency relief, rehabilitation, and development assistance to communities worldwide. AFH partners with communities in fragile settings to save lives and build resilience, dignity, and long-term well-being. All communities in fragile settings can achieve long-term well-being.


The HR & Admin Assistant will be responsible for providing HR & Admin support in general project implementation and management day-to-day activities. He/ She will provide comprehensive administrative support in recruitment, staff relations, personnel administration, compensation & benefit, office and guest house management. the HR & Admin Assistant carries out his/her functions under the direct supervision of the HR & Admin Officer.


HR Duties & Responsibilities:

  • Update, scan and file (hard and soft) all personal documents and keep all in a locked cabinet based on Human Resources Filing Guidance.
  • Audit the HR documents and communicate with the related department to complete them.
  • Follow-up with staff attendance/timesheet/leave records on a daily basis and to prepare summary report of attendance to be submitted to County Office each month;
  • Ensure proper filing of HR documents as per the AFH standard
  • Follow up with staff medical insurance issues
  • Update the employee data base regularly.
  • Assist  in  recruitment  process  such  as;  vacancy advertisement, contact  short  list  candidates,  inform  recruitment committee and security about the date and time, print the required documents…….etc.
  • Check the references of the selected candidate and complete the terrorist check form for him/her.
  • Issue the offer of employment for the selected candidate.
  • Prepare and follow up the orientation for all staff.
  • Make sure of completing the documents required from the new recruited staff.
  • Update data base for all the service contract staff, Volunteers and casuals in monthly basis and send it at the end of them month.
  • Prepare and support on payroll. Check staff attendance when received.
  • In agreement with the line manager, establish and maintain filing systems as appropriate.
  • Do the proper follow up of issuing medical insurance and RI IDs for the staff in coordination with the line manager.
  • Any other tasks requested by the direct supervisor.

Admin Duties and Responsibilities:

  • Make sure of the availability of stationary and other required things for the office.
  • Make sure that the office and guesthouse are fully equipped with furniture, assets and follow up the maintenance.
  • Ensure that the cleaning materials, caterings and water are available and properly managed.
  • Supervise the cleaners to ensure all offices, guest house and other facilities are properly cleaned.
  • Prepare PRs and service requests for all administrative needs.
  • Act as a focal point for all the arrangements of travel and coordinate with other departments like operations, finance and security.
  • Make the necessary arrangements for all meetings   including   minutes’ preparation, documentation and follow up the outcomes of meetings to be implemented.
  • Be responsible for organizing AFH events such as seminars, meetings and workshops.
  • Assist on the process of visa, work permit and other travel documents for staff traveling or arriving from abroad
  • Follow up the payment for all utilities such as internet, telephone, electricity, water … etc
  • Any other tasks assigned by the direct supervisor.


  • Hold BA degree in Business Administration, English, or any related field.
  • At least one year of experience in HR/ Administration. Experience with INGOs is an advantage.
  • Very good in English speaking/writing.
  • Knowledge of office management systems and procedures.
  • Ability to multi-task and priorities work.
  • Attention to details.
  • Very good computer and communication skills.
  • Well organized and committed to the work.

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
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تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل