HR & Admin Assistant

Action for Humanity Logo
Human Resources
Posted on 20 Sep, 2022
Closing on 31 Oct, 2022

Job Description

Position:  HR & Admin Assistant
Location: Sanaa
Reports to: Head of finance and Administration
Duration: Till December 31, 2022. Renewable based on fund availability and performance. 

ABOUT Action For Humanity :

Action For Humanity is a humanitarian and development non-profit agency that provides emergency relief, rehabilitation, and development assistance to communities worldwide. AFH partners with communities in fragile settings to save lives and build resilience, dignity, and long-term well-being. All communities in fragile settings can achieve long-term well-being.

POSITION SUMMARY:

The HR & Admin Assistant will be responsible for providing HR & Admin support in general project implementation and management day-to-day activities. He/ She will provide comprehensive administrative support in recruitment, staff relations, personnel administration, compensation & benefit, office and guest house management. the HR & Admin Assistant carries out his/her functions under the direct supervision of the HR & Admin Officer.

MAIN DUTIES AND RESPONSIBILITIES: 

HR Duties & Responsibilities:

  • Update, scan and file (hard and soft) all personal documents and keep all in a locked cabinet based on Human Resources Filing Guidance.
  • Audit the HR documents and communicate with the related department to complete them.
  • Follow-up with staff attendance/timesheet/leave records on a daily basis and to prepare summary report of attendance to be submitted to County Office each month;
  • Ensure proper filing of HR documents as per the AFH standard
  • Follow up with staff medical insurance issues
  • Update the employee data base regularly.
  • Assist  in  recruitment  process  such  as;  vacancy advertisement, contact  short  list  candidates,  inform  recruitment committee and security about the date and time, print the required documents…….etc.
  • Check the references of the selected candidate and complete the terrorist check form for him/her.
  • Issue the offer of employment for the selected candidate.
  • Prepare and follow up the orientation for all staff.
  • Make sure of completing the documents required from the new recruited staff.
  • Update data base for all the service contract staff, Volunteers and casuals in monthly basis and send it at the end of them month.
  • Prepare and support on payroll. Check staff attendance when received.
  • In agreement with the line manager, establish and maintain filing systems as appropriate.
  • Do the proper follow up of issuing medical insurance and RI IDs for the staff in coordination with the line manager.
  • Any other tasks requested by the direct supervisor.

Admin Duties and Responsibilities:

  • Make sure of the availability of stationary and other required things for the office.
  • Make sure that the office and guesthouse are fully equipped with furniture, assets and follow up the maintenance.
  • Ensure that the cleaning materials, caterings and water are available and properly managed.
  • Supervise the cleaners to ensure all offices, guest house and other facilities are properly cleaned.
  • Prepare PRs and service requests for all administrative needs.
  • Act as a focal point for all the arrangements of travel and coordinate with other departments like operations, finance and security.
  • Make the necessary arrangements for all meetings   including   minutes’ preparation, documentation and follow up the outcomes of meetings to be implemented.
  • Be responsible for organizing AFH events such as seminars, meetings and workshops.
  • Assist on the process of visa, work permit and other travel documents for staff traveling or arriving from abroad
  • Follow up the payment for all utilities such as internet, telephone, electricity, water … etc
  • Any other tasks assigned by the direct supervisor.

QUALIFICATIONS AND REQUIREMENTS:

  • Hold BA degree in Business Administration, English, or any related field.
  • At least one year of experience in HR/ Administration. Experience with INGOs is an advantage.
  • Very good in English speaking/writing.
  • Knowledge of office management systems and procedures.
  • Ability to multi-task and priorities work.
  • Attention to details.
  • Very good computer and communication skills.
  • Well organized and committed to the work.

How to Apply

Please send your applications by email to: recruitment.yemen@actionforhumanity.org 

indicating in the subject line: HR and Admin Assistant- Sanaa.

Please include: C.V. in English/ Arabic Letter of Motivation if there is Applications with no clear indication of the subject will not be considered

Only shortlisted candidates will be contacted

Deadline to send your application: 31st.10.2022

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل