For our program in Yemen, we are looking for a (Pharmacy Assistant), the position will be based in Aden.

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

VJ Reference Number: MDM/ADN/MED/140822/045
Position: Pharmacy Assistant 
Duration of contract: Till 31st December 2022 (renewable)
Location:  Aden 
Reporting to: Pharmacist Aden 
Technical Line: Pharmacy Manager Sana’a

Job Purpose

Under the supervision of the Pharmacist, the Pharmacy Assistant will assist the pharmacist in the following areas of responsibilities:

• Implementing an effective stock management
• Reception and preparation of orders
• Reporting and attendance to different meetings

TASKS DESCRIPTION:

Contribution to an effective stock management

• IN Charge of warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes: e.g., Monitoring temperature in the warehouse/HFs and ensuring that products requiring cold chain are suitably received stored, prepared and transports, appropriately according to MDM /WHO Supply and Cold Chain protocols.
• organize the Pharmacy, under the supervision of the Pharmacist with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Organize drugs and medical supplies for easy distribution and appropriate stock movement records 
• Organize a monthly physical inventory and provide the stock balance at the end of each month to the line Manger.
• Participating actively in Shipment receptions and preparing the warehouse in collaborations with Log team to ensure the appropriate space will be fit the volume of Shipment
• Monitor temperature of the pharmacy and fridge on a daily basis and report Immediately to log and line manager and take appropriate action to avoid the expiring of products.
• Collection the consumption ON a weekly bases and every month from all the targeted health facilities
• Submitting short /details report to the line manager, about any changing on irregularities in prescriptions consumptions or availability stock at HFs level to be Communicated with Med Supervisors for actions.
• Communication with MDM HF Supervisors MOH Pharmacies to notify them on any unclear point, missed data and or un relevance or matched data and give the feedback to the line manager as well as the HF supervisors 
• Assisting the project pharmacist on weekly and monthly pharmacy report
• Alert the pharmacist about pre-expired drugs. Or damaged - Missed items  
• Ensuring that the pharmacy is hygiene clean and secured
• Update and archive stock and consumption records to be easily provided upon request for any reporting.
• Assist the Pharmacist in Preparing the Distribution plan for any local orders required from Log or finance department 
• In charge of Preparing clear and correct Information about drugs orders MVT to liaison dept on time to guarantee the movement of supply will be in quality on time 

Reception and preparation of orders 

Assist the pharmacist in the following tasks: 

Order reception:

• Check quantities and quality of the received items, doing the GRN and shared it with the project Pharmacist.
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Saga stock)

Order preparation:

• Prepare and distribute the drugs according the field requests and project’s needs,
• Check the rationality of the requests
• Pack supply requests from the supported facilities and mobile clinics in a timely way
• Update the stock cards and the electronic file (Saga stock) according to the stock movements
• Do feedback to the pharmacist in case of any problem with the orders

Reporting and attendance to different meetings

• Prepare weekly activities report to submit to the pharmacist,  
• Participate in a pro-active way to MdM internal meetings (medical, security…)

OTHERS:

• To maintain good socio-professional relationships with national and international partners
• To attend trainings when required by MdM 
• To attend team meetings and to give qualitative inputs
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Strictly respect confidentiality of data, property of beneficiaries and MdM and respect confidentiality regarding the content of clinical interviews, except when exchanging information with the medical team in charge and within a professional frame

REQUIRED (KNOWLEDGE, SKILLS, ABILITIES) & QUALIFICATIONS

Qualification required: 

• Diploma or College Degree in Pharmacology or related Medical Field.  Bachelor’s degree is preferred.

Skills required: 

• Minimum 2 years’ experience in similar position with INGOs.  

Personal skills required:

• Computer Skills in using Microsoft Office such as (Word and Excel).
• Excellent Communication Skills.
• Ability to work under pressure.
• Excellent English Skills.
• Experience working in humanitarian emergency settings is an asset