Mercy Corps is a leading international non-governmental humanitarian agency with a global mission to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities.
Mercy Corps Yemen would like to announce that the following position is currently open for recruitment:

• Position Title:  SUB-AWARD OFFICER
• Number of Vacancy:  1
• Duty Station: Taiz City
• Position Category:  Full-time  AND  Regular 
• Duration of Assignment: One year
• Deadline of advertising: 21 Nov 2024

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.

The Department

Mercy Corps and national and international partners are working to address urgent humanitarian needs wherever they arise.  This response, the largest in Mercy Corps’ global portfolio, is currently comprised of refugee/host response operations in Yemen in addition to a response to the needs of displaced and conflict-affected populations inside Yemen with relief distributions, WASH and livelihoods programming to vulnerable Yemenis.
The Mercy Corps Subaward and Compliance Department supports all financial and compliance aspects of subgrating.  In its role as a support to the Yemen Program Department, the Subaward and Compliance Department is responsible for ensuring subrecipients are compliant with donor regulations as well as Mercy Corps’ internal policies and procedures.  It supports the Program team in ensuring that financial resources are used efficiently and effectively.  The Department is involved in pre-award and due diligence processes, contracting, financial report support, reviews, and approvals, payments, capacity development, compliance reviews and audits, and close-out.   The Department is also a main actor in ensuring Partnership strategy is embedded in the programming, by providing on-the-job and ad-hoc support to Partners on all finance and compliance-related issues to ensure compliance and importantly to build partners' financial and compliance capacity.

About the Position 

Working in the Sub-award and Compliance Department under the direction of the Senior Finance Coordinator, the Sub-award Officer will work closely with Partners to ensure exhaustive financial reporting in compliance with donor and MC sub-award policies and procedures. 

Essential Responsibilities:

Subgrant Management

1.    Review all due diligence packages and submit them on time for compliance approval.
2.    Draft Partner monitoring plan for the Senior Finance Coordinator review,
3.    Provide the first review of partner budgets according to the partner budget review checklist,
4.    With the support of the Senior Finance Coordinator, assist the Partner to prepare the supporting document matrix for their budget (through meetings with Partner finance staff as needed),
5.    Review the sub-award financial reporting package, amounts, calculations, and supporting documents, ensuring compliance with the supporting documentation matrix, compile all comments in one document, and once agreed with the Sub-award Finance Coordinator, follow up issues with Finance staff,
6.    Maintain sub-grants Financial files. Ensure all platforms are updated and filed properly (Tracker, Share point, Navigator)
7.    Create sub-award cards on Navigator for new sub-grants.
8.    Track Partners’ expenditures against budgets and flag any issues to the Program team and Finance Managers.
9.    Run Jet reports monthly to ensure a healthy sub-grant cycle.
10.    Responsible for closing out the sub-grant when the final payment is done.
11.    Make sure that reports and all supporting documentation are prepared and filed according to MC procedures.
12.    Assist in the training and support of local NGOs, including answering daily questions.
13.    Assist the Head of Finance in responding to audit inquiries and requests for financial information.
14.    To know and be familiar with the subgrant manual, field finance manual, procurement manual, any additional local policies (National Staff Policy Handbook, cash management, local travel, etc.).
15.    Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members. 
16.    Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g. Integrity Hotline and other options. 
17.    Briefing and/or training any external personnel such as when working with service contractors or subaward partners.
18.    Conduct themselves both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission
19.    Other duties as assigned

Supervisory Responsibility: None. 

Accountability 

Reports Directly To: Senior Finance Coordinator 
Works Directly With: Finance team members, Programs, all support team and partners. 

Minimum Qualification & Transferable Skills 

• BA/S or equivalent in Accounting, Finance, Law International Development, or related field required;
• Three years or more years of experience in the Finance Department of a non-government organization is an asset;
• Three or more years of sub-award financial management experience;
• Three or more years of experience in the region and specifically on the Yemen response.  Good understanding of the context.
• Familiarity with major international donor rules and non-profit accounting;
• Prior experience with computerized general ledger software;
• Advanced computer skills in MS Office programs, particularly Excel and Access;
• Strong analytical skills coupled with a solid understanding of grant management rules;
• Arabic and English, verbal and written required;
• Excellent communication skills;
• Excellent team management, coaching, and problem-solving skills;
• Familiarity with Yemeni accounting rules and procedures.

Success Factors 

A successful candidate will have demonstrated ability to lead and communicate effectively with team members of varied work styles, follow procedures, and meet deadlines with flexibility and creativity in planning and problem-solving and a proven ability to learn quickly, take initiative, and be accountable for results. They will be able to understand the larger picture while remaining focused on the details and be able to balance upholding adherence to finance and compliance standards with facilitating the implementation of a complex program.  An ability to work independently and as part of a team, a knowledge of procurement and tendering, and a curiosity about and sensitivity to new cultures are all essential.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. 

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal-opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. 

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the  Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).

الصون و الأخلاق

ميرسي كور تلتزم بضمان المعاملة اللائقة واحترام جميع الأفراد اللذين نتواصل معهم من خلال عملنا, سواء كانوا أعضاء الفريق أو أعضاء المجتمع أو المشاركين في البرامج أو غيرهم.  نحن ملتزمون بالمبادئ الرئيسية المتعلقة بمنع الاستغلال والإساءة الجنسية التي وضعها الأمين العام للأمم المتحدة واللجنة الدائمة للتنسيق بين الوكالات الإنسانية (IASC)، وقد وقعنا على نظام الإفصاح المتبادل بين الجهات الفاعلة في حالة السلوك الغير اللائق. عند التقديم لهذا الدور، يؤكد المتقدم أنه لم ينتهك في السابق سياسة السلوك الجنسي، والاستغلال والإساءة جنسية، صون الأطفال، أو الاتجار بالبشر لأي جهة عمل. ميرسي كور لن تتسامح مع إساءة معاملة الأطفال أو الاستغلال الجنسي أو الإساءة أو التحرش من قبل أو بسبب أعضاء فريقنا. كجزء من التزامنا تجاه توفير بيئة عمل آمنة وشاملة, من المتوقع أن يتصرف أعضاء الفريق بطريقة مهنية, تحترم القوانين والعادات المحلية. والالتزام بسياسات وقيم مدونة قواعد السلوك الخاصة بمنظمة ميرسي كور في جميع الأوقات. كما يتطلب من جميع أعضاء الفريق إكمال دورات التعليم الإلكتروني الإلزامية لقواعد السلوك عند التوظيف وذلك بشكل سنوي.
كمتقدم للوظيفة، إذا كنت قد شهدت أو تعرضت لأي نوع من أنواع السلوك الجنسي الغير لائق خلال عملية التوظيف، يرجى الإبلاغ عن ذلك إلى خط النزاهة في منظمة ميرسي كور (integrityhotline@mercycorps.org).

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Accountability to Participants: 

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, and other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.