About the foundation:

Al‐Magd Charitable & Humanitarian Relief & Development, is a non‐profit humanitarian charity Foundation, under Yemen law no.1 of 2001, started its activity in 1993‐94 Licensed In 1999, contributing to sustainable social development in the Republic of Yemen by funding, support and supervised a number of programs and development projects, building cooperation with public sector and private International non‐profit organization, within the Republic of Yemen.

DIVISION / DEPARTMENT / LOCATION: Logistic, Aden

JOB FAMILY: Program

SALARY: Negotiable

Rate: USD

JOB PURPOSE: Coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic procedures and provides logistical support to MCHR staff & to partners.

REPORTING LINES: Senior Program and Logistic officer

Staff reporting to this post: N/A

Scope of Responsibilities:

• Ensure proper recording and updating of asset register and ensure the appropriate coding and tags are placed on each item.
• Ensures that procedures outlined in the PQP are implemented in the office and the warehouse.
• Check and supervise the proper functioning and schedule preventive maintenance of MCHR fleet
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with UNHCR, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Support logistics cluster team on the data analysis and reporting for each activities.
• Assist in monitoring inventory management processes of the cluster NFIs/fuel stock.
• Check and supervise the proper use of logbooks for each vehicle, recording fuel consumption and sufficient fuel stock levels.
• Supervise the correct use of the vehicles, only by MCHR staff and authorized individuals and strict adherence to no weapons or unauthorized items policy.
• Update on daily basis stock cards, bin cards and stock reports, reporting on monthly basis or as when required, to program managers and Head of Mission.
• Set up emergency stock levels for key consumable items and alert the program managers to process the purchase requests and avoid shortages.
• Ensure proper documentation are kept in dealing with daily warehouse operations i.e. GRNs, Stock Release Forms or (MSRs), Waybills.
• Ensure timely dispatch of materials to the field locations in coordination with the Procurement unit and program team.
• Conduct spot checks.
• Schedule and coordinate midyear and annual inventory for the country office.
• Support the establishment and regular updating of the supplier list for MCHR, in coordination/upon verification with the admin-fin department for goods, services and suppliers.
• Maintain good records for MCHR owned and rented vehicles such as driving and vehicles license, logbook, fuel consumption, insurance, etc.

Role requirements:

• University degree or equivalent in supply chain management.
• Minimum 4 years’ experience of logistic  or equivalent similar sized organization.
• Substantial knowledge of standard logistics procedures and practices required.
• Computer literacy, including MS Office (Word and Excel).
• Attention to detail, ability to work under pressure and able to meet deadlines and to think and plan a head.
• Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
• Very Good written & oral English proficiency.