Muslim Hands is an international relief and development non-government organization established in 1993. The organization is currently working in 52 countries. Muslim Hands works both directly and with emergency relief. 

Position: Finance Coordinator
Reports to: Finance manager 
Location: Aden – essential travel is required to other areas of Yemen
Contract Type: FT (six months with the possibility of extension.)

SUMMARY:

To ensure that adequate financial management routines and systems are in place at the area level and that MH’s financial practices and standards are adhered to, and are by quality and policy requirements from MH, donors, auditors, and local authorities. The Finance Coordinator is responsible to provide day-to-day leadership on the implementation of all Finance functions in MH Aden. S/he will take an active role in supporting finance staff to comply with MH and donor guidelines.

RESPONSIBILITIES:

Generic responsibilities

• Implement effective, efficient, and transparent finance systems that support the delivery of the Country Strategic Plan and individual projects at the area level;
• Ensure adherence to MH’s financial handbook and procedures, other MH policies, and donor requirements
• Manage Finance staff at the area level and follow up day to day operations of the finance team;
• Provide Capacity building on financial procedures and contribute to the improvement of the finance function in the capital office;
• Provide donor financial reports and any other financial management reports as required
• Maintain budget control and monitor cash flow for the area.
• Ensure proper filing of all financial documents hard copy and software copy
• Ensure that MH’s related activities are implemented within MH’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Accounting

• Lead on the financial monthly closing and consolidation of accounting books at the capital Office level.
• Provide finance verification of the purchase and payment request up to his/her authorization limit.
• Ensure effective cash flows, and monthly cash requests are submitted from the Marib office to the Aden office.
• Primary Focal point for Internal, External, and Donor Audits.

Financial Systems

• Ensure MH Finance Systems (QuickBooks Accounting) and procedures adhere at all times.
• In cooperation with senior management, ensure that the office Budget is covered and gaps are monitored and analyzed.
• In cooperation with HR, the program manager ensures that salary allocation and Support Costs are updated.
• Donor Budgeting and Reporting
• Responsible for closely monitoring the level of expenditure and allocation of expenses to existing projects, providing monthly Budget versus Actual reports to be discussed with the office management team.
• In cooperation with the program manager/finance manager support the elaboration of the budget for new proposals, ensuring that budgeting tools are correctly used and ensuring support costs are properly budgeted.
• Responsible for the consolidation of Financial Budgeting and Reporting at the capital Office Level.
• Internal Control and Compliance
• Undertake spot checks across the field Offices, to ensure MH financial procedures are followed and prepare Action Plan upon findings.
• Guide on MH financial tools that are understood and used by non-finance staff in Area through training.

Surge Capacity and Capacity Building

• Develop a capacity-building plan for Finance Staff and implement on-the-job training.
• Provide Surge Support to field Offices when required.

Generic responsibilities

• Implement effective, efficient, and transparent finance systems that support the delivery of the Country Strategic Plan and individual projects at the area level;
• Ensure adherence to MH’s financial handbook and procedures, other MH policies, and donor requirements
• Manage Finance staff at the area level and follow up day to day operations of the finance team;
• Provide Capacity building on financial procedures and contribute to the improvement of the finance function in the area;
• Provide donor financial reports and any other financial management reports as required
• Maintain budget control and monitor cash flow for the area.
• Ensure proper filing of all financial documents
• Ensure that MH’s related activities are implemented within MH’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific responsibilities

• By interfaces, MH means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• program manager, operation Manager, and Finance Staff in Offices.
• Implementing Partners Finance focal points.
• Program Unit, project managers/ coordinators, and Grants Unit.
• support Unit (Logistics, HR, and Compliance).
• Local Donors, Banks, and External Auditors.

Behavioral competencies
These are personal qualities that influence how successful people are in their job. MH’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Empowering and building trust
• Analyzing
• Communicating with impact and respect
• Managing resources to optimize results
• Handling insecure environments
• Coping with change

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, by the MH Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The MH Competency Framework

QUALIFICATIONS AND SKILLS:

• Minimum 3 years of experience from working in a Senior Financial (coordinator and above, with line management responsibilities) position in a humanitarian/recovery context
• Experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Experience in using QuickBooks Accounting 
• Knowledge about own leadership skills/profile
• Solid knowledge of computer software and modern accounting systems
• Fluency in Arabic and English, both written and verbal
• Context/ Specific skills, knowledge, and experience:
• Experience in financial systems and structures development
• Experience in leading Finance units during start-up, exit, or emergency response phases of operation