Job Title: HR and Admin Assistant
Contract duration: Six Month
Reports To: Finance and Operation Coordinator
Hours: Full-time
Location: Aden

Organization & Background:

READ Foundation is an international NGO, registered in UK in 1994, With aim of contributing to alleviating the sufferance of the population of Yemen, Read Foundation established its operations in Yemen late July 2020. Since its establishment, READ Foundation has assisted the affected population with lifesaving interventions in different governorates directly, through local partners and in partnership with local communities.

Summary:

The position will be based in Aden and will report to the Finance and Operation Coordinator in Yemen. HR and Admin Assistant will be responsible for the administrative support related to the HR and Admin for the Country office and other sub offices.

RESPONSIBILITIES:

Human Resources (HR) Support:

• Assist with the recruitment process, including posting job advertisements, scheduling interviews, and maintaining candidate records.
• Support the onboarding and offboarding processes for employees.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Assist in the administration of HR policies and procedures.
• Support the coordination of training and development activities.
• Assist with employee inquiries related to HR matters.
• Support the preparation of HR-related reports and documentation.
• Assist with the administration of employee benefits and leave.
• Prepare and manage employment contracts and extension agreements for fixed-term staff. 
• Prepare and manage volunteer agreements and extension documents. 
• Ensure all contracts and agreements are in compliance with relevant labor laws and RFY policies.
• Perform other HR duties as assigned.

Administrative Support:

• Provide general administrative and clerical support, including photocopying, scanning, and filing.
• Manage office supplies and ensure adequate stock levels.
• Assist with office maintenance and liaise with vendors for repairs and services.
• Organize and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain office filing systems, both electronic and physical.   
• Assist with procurement of office equipment and supplies.
• Provide logistical support for events and workshops.
• Perform other administrative duties as assigned.

Finances 

• Providing support to Finance as assigned.

REQUIREMENTS

• University degree in administration or related field
• Excellent Communication Skills
• 1-3 years’ Experience in HR and Finance 
• English and Arabic language 
• Highly confidential.
• Good cultural awareness and sensitivity.
• Strong organizational and team working skills.
• Good computer skills in MS Office programs, particularly Excel
• Previous experience working for INGO's is preferable.
• Must work independently under difficult condition and limited supervision.
• Excellent communication and interpersonal skills.   
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

RF-Yemen Values: 

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness    
• Transparency and Accountability    
• Agility and Innovation
• Collaboration    
• Sustainability