National Position

• Position: Area Finance Manager – south 
• Reports to: Deputy – CFC/ Country finance coordinator
• Supervises: Admin/Finance Officers 
• Location:  Aden with movement to Field duty station 
• Status:  Full-time
• Starting Date:    

About INTERSOS:    

INTERSOS is an independent non-profit humanitarian organization committed to assisting the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

Main Objective or Job Summary:    

The Area Finance Manger is responsible in supporting the deputy – CFC and Country Finance Coordinator in all accounting-financial activities of the mission and its projects. He/She ensures the correct, effective, and smooth management of administrative and financial issues, in accordance with the Organization procedures, donors’ guidelines and DCFC/CFC directions.

Responsibilities/Duties:    

Main responsibilities and tasks*

Accounting Management:

• Supervise and review the daily/weekly local journal (PN), providing adjustment, if necessary, before sharing with Deputy country finance coordinator for consolidation.
• Prepares the monthly closure (Month End Reconciliations of “Staff salaries, taxes, S.S, health insurance, UNHAS …etc. “, Month End Registration, installments/funds received, bank charges... etc.)
• Codification, creation, and update of budgets and revised budgets in the Journal format along with the financial plan template
• Prepare NPW budget template for the new project and revised budgets.
• Checks supporting documents and eligibility of expenses allocated.
• Ensures the proper allocation of HQ costs and the archiving of the supporting documents.
• Technical support to the program in North/South for management of financial aspects of projects.

Procurement:

• Verify procurement dossiers in North/South and contracts for these dossiers and monitor and verify on a sample base on any lower procurements.
• Verify PRs and evaluation grids on IMP.
• Participate in the procurement evaluation committee for procurement of goods and services whenever asked by Deputy CFC or CFC – as a representative of the Finance department.
• Review and provide BLs for all support Liquidity plans.
• Verify mission compliance and monitor the correct application of INTERSOS procedures and donor guidelines.
• Check on procedure for pre-qualified suppliers in North/south.

Cash and bank management: 

• Ensures the proper management of the safes and the bank accounts – North/south
• Monitor the bank statements on a daily and weekly basis.
• Collects the cash reconciliations and prepares the consolidated monthly cash reconciliations and submits them to the DCFC/CFC for review and approval.
• Ensures the proper preparation of the bank reconciliations weekly, and monthly for north/south Account, and submits them to the deputy-CFC for review and CFC for approval.
• Monitor list of signatories on bank accounts, update the list according to the presence of signing staff in different locations, ensuring availability of cheque books in the main offices of Sana’a.
• Prepare the file of liquidity statues in beginning of each week or as request of the D/CFC.
• Maintain good working relations with banks and money transfer agent to ensure the Deputy CFC and CFC is always UpToDate with any information, queries or issues that might arise.

Budget Management: 

• Review financial plans and update the structure Costs on the financial plans of each project.and review expats and national staff, program and runing costs  allocation 
• ensures that program expenditures are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors Procedures.
• Closely monitor the BvA (Budget versus Actual) of projects, report to D/CFC, PMs where there are major variances in expenditure.

Reporting:

• Insure and monitor the preparation of donor reports back-up documents, according to INTERSOS archiving system.

audits/verifications: 

• Supervises the proper collection of documents (with support of FO and HR assistant), supports the deputy- CFC and Country Finance Coordinator in preparing the Audits required documents.
• Representing INTERSOS for audit exercises performed in North/south, follow up any auditor’s request of clarification during visits.

Archiving:

• Supervises the archiving of documents. Assure the archive management on the basis of the INTERSOS Protocols and any other requirements set by the Deputy Country Finance Coordinator/Country Finance Coordinator, 
• Ensure strict archiving by department (ensure clear mainstreaming of archiving system to avoid documents get lost)
• Lead and verify hard copies filing of financial reports and periodically update of Project files. Ensure all relevant communication forwarded by HOM/CFC/PM, agreements, documents are available in project files – North and south.

Staff management: 

provides technical support to base finance team.

• participates in the recruitment and training of finance team.
• Coach and monitor the work of the sub-office admin officers by regular visits to the sub-office – min 1 time per quarter.
• To monitor the leave plans of Finance Department Staffs, providing the D/CFC with plan of holidays one week in advance.
• Follow the staff on a continuous basis to perform their tasks to the fullest. Arrange the time to make all things under control with the lowest level of follow-up and work continuously with no delay.

IMP:

• Is responsible for the uploading on IMP of financial documents of the North/south.

Partnership:

• Check, review and verify the monthly reports and documents submitted by CBOs.
• Participate in the selection, training, and monthly monitoring for CBOs.

Coordination

• Acting as DCFC when DCFC is on leave or in case of any gap.

Additional tasks: Performs any other tasks necessary for the correct operation of the Finance Office.

Qualification and requirements:     

Education *

• University Degree in Accounting, Finance, Business Administration, Economics, or a related field.

Professional experience *

Three years of relevant experience in finance, accounting, business analysis, or related field.

Experience in international NGO’s and good knowledge of donors’ report writing is advantageous.

Professional requirements *

• University Degree

Languages *

• Working knowledge (proficient – level C) of English

Personal requirements

• Ability to lead, delegate and work in team
• Flexibility (will have to take on responsibilities that might not be directly on his/her JD)
• Adaptability to changing work environment and possible volatile security situation
• Stress management skills: ability to work under pressure to meet tight deadlines, with peaks of heavy workloads
• Good communication skills, both written and oral
• Self-development, initiative-taking
• Strong organizational and problem-solving skills
• Excellent financial and analytical skills
• Advance Knowledge of Microsoft Excel and good computing skills