DEADLINE FOR APPLICATIONS

27 January 2025-23:59-GMT+03:00 Arabian Standard Time (Aden)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

General Information

• Title of Post: IT Operations Associate (Asset Management)
• Grade: SC6
• Unit: Targeting & Digital Solutions
• Division/Country Office: Yemen CO
• Duty Station: Aden AO
• Duration of Contract: 12 months
• Reporting line: National IT Officer (SCOPE Lead)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The World Food Programme (WFP) is a leading humanitarian organization dedicated to combating hunger worldwide. In its mission to provide food assistance during emergencies and work with communities to enhance nutrition and build resilience, WFP relies on accurate and efficient data management.
The role of prospective will oversees and administrate all assets and IT equipment’s and services on the technical processes SCOPE equipment’s used on registration, and distribution, to provide WFP partners and field staff with needs equipment’s and services. S/he participates in physical inventory, regular tracking, ensuring the accuracy of asset’ database for further support on registration scale up and SCOPE rollout.

Key responsibilities:

1- Coordinate all unit’s IT procurement activities with AO -CO focal point specifically during raising purchase requisitions, tracking delivery of equipment’s and services, raising service entry sheets to confirm receipt of goods and services, and ensuring service provider performance evaluations are done properly.
2- In compliance with relevant rules and procedures, support the related asset management activities to facilitate WFP end to end processes resulting in a timely and quality delivery of SCOPE assets in south of Yemen Operation.
3- Maintain accurate and comprehensive records on asset management activities and provide timely reports and updates both periodically and on request.
4- Provide guidance and advice on relevant policies and procedures to counterparts and WFP partners.
5- Participate a focal point on different physical inventory activities.
6- Disseminate and promote WFP's global policies, standards, and guidance on asset management to all stakeholders.
7- Liaise with internal and external stakeholders to ensure reporting lost and damage assets and processed in accordance with the WFP assets management policy.
8- Responsible to the annual physical inventory verification exercise by checking the accuracy of records and the location of the property.
9- Ensure that all SCOPE assets are recorded in GEMS and regularly update the records.

10-Count and labelling all newly assets with WFP Tags for all equipment’s upon receipt from the supplier.Update non-expendable property inventory record and track its movement.
11-Responsible to work with unit manager to prepare the unit annual procurement plan.
12-Within the specific area of responsibility, prepare and develop technical and user manuals, trainingmaterials, and standard preventative maintenance for IT equipment’s.
13-Prepare and conduct trainings/workshops on assets utilization and to build capacity of relevant WFPpartner in the best storage procedures in the field.
14-Process and manage administrative and financial tasks to contribute to the effective and timelymanagement of resources including invoice tracking to ensure timely payment for services procured bythe unit.
15-Assists deploy and/or disseminate standard SCOPE material, such as, computer hardware and/or software, SCOPE applications, firmware’s, publications, database content, training material, etc.

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

• Minimum six years of relevant work experience.

Desired Experience:

• Has experience analysing service management results and development service enhancement recommendations.
• Has participated in business process re-engineering efforts and identified service management improvements.
• Has experience participating in country office procurement/budgeting process.

Language: Fluency (level C) in English language & Fluency (level C) in Arabic language.

TERMS AND CONDITIONS

• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process
• WFP staff who are still under probation period are not eligible to apply for another FT position.
• The applicant should be a Yemeni national or valid work permit.
• Only candidates who are short-listed will be contacted.
• Applications must be submitted online with:
• Use English language only.
• Indicate all your job TOR.
• Indicate clear years of experience with each job (month/year)
• (NB: Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-year period and may be given further consideration for future similar specific position advertised in the duty station.)

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.