HR Assistant, Multiple positions and locations in Yemen

Grade: G5

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract duration: Up to 12 months initially, to be extended based on the availability of funds, need for the position and performance.

Job Posting:  Jun 15, 2021

Closing Date:  Jun 30, 2021

Primary Location:  Yemen

Organization: EM_YEM WHO Representative's Office, Yemen

Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health development agendas and emergency/resilience programmes, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Type post descriptions and forms required for establishment of new positions, update organization charts, initiate related position actions in GSM and liaise with HR Unit and the Global Service Center finalization of newly established positions and recruitment of professional staff.

2. Administer the recruitment of staff and non staff, publish vacancy announcements, screen applicants, and finalize necessary arrangements for tests/interviews, conduct reference checks and initiate necessary appointment actions, finalize contractual arrangements for Special Service Agreements (SSAs), Consultants and Agreements for performance of work (APWs) through the procurement module.

3. Monitor expiration of all types of staff and non staff contracts; initiate extensions, separations and other staffing actions in GSM; attach necessary documents, check availability of funds, and followup with different stakeholders timely finalization of actions.

4. Administer the attendance system and GSM absence dashboard, update and maintain leave records for staff and non-staff (SSA holders, consultants, etc.), including:• verifying leaves claimed in GSM against the records of the Time and Attendance system, alert staff in case of any discrepancy and inform supervisors of excess leaves/absence; • submitting leave requests on behalf of absent staff members, and following up with staff to ensure confirmation of leaves in GSM;• responding to staff queries related to leave system and coordinating with Global Service Centre (GSC) and Human Resources (HR) to solve any related issues.

5. Follow up with concerned units/stakeholders on necessary arrangements regarding, travel, visas, residency permits, security clearances, travel authorizations, UN ID's, hotel bookings for staff and non-staff.

6. Update and maintain HR confidential files (electronic and hard copies), including performance appraisal records, ensure confidentiality, and provide related statistical information and reports as and when necessary, follow up with staff and non-staff the timely submission of Performance Management reports.

7. Liaise with Staff Development and Learning unit the induction and training of staff and non staff at country office and sub-offices and ensure its timely completion. Brief staff and non staff on HR related rules/procedures and the use of GSM staff service module. behalf of absent staff members, and following up with staff to ensure confirmation of leaves in GSM;• responding to staff queries related to leave system and coordinating with Global Service Centre (GSC) and Human Resources (HR) to solve any related issues.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by administrative training
Desirable: University degree in business administration, social sciences or related field is an asset

Experience

Essential: At least 5 years progressive experience in the field of administration, including experience in HR management.

Desirable: Relevant experience in the UN system

Skills

•  Demonstrated knowledge and application of human resources management policies and procedures.
•  Very good time management and stress management skills.
•  Very good analytical skills.
•  Good knowledge of WHO/UN procedures and HR practices as applicable to the administrative level an asset.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Setting an example

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local language.
Desirable: The above language requirements are interchangeable

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting atUSD 18,997 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of thedegree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institutionaccredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United NationsEducational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professionalcertificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.