HR Assistant This job has ended. You cannot apply anymore.

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Posted on 04 Feb, 2024
Closing on 13 Feb, 2024
The application link has been fixed and deadline has been extended

Job Description


**Due to technical issues with the before link, below is the new link/form to apply**

  • If you could manage to apply with the before link, is NOT necessary to apply again (we have your application).
  • We will extend the application deadline to Feb 13th, 2024 (instead 12th of Feb 2024).

Vacancy: HR Assistant (1 vacant position)

Position Status: Full-time

Location: Ad Dahi District, Hodeida Governorate, Yemen

Contract Duration: 1-year contract with a probation period

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology, or politics.

Main Purpose

Execute administrative, HR, and legal-related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.


  1. Under supervision of the Project HR Manager, managing personal files in order to ensure accuracy, compliance, and on-time payments.
  2. Updating the HR database and personal files to facilitate HR processes management.
  3. Updating Social Security Tax office files to meet legal requirements, including specific amendments when necessary to ensure local labor and fiscal law compliance.
  4. Preparing employment contracts in conformity with legal requirements, including specific amendments when necessary to ensure local labor and fiscal law compliance.
  5. Preparing monthly pay slips for all staff, editing and updating the necessary data to ensure the punctuality and accuracy of staff payroll.
  6. Following up on all expiring rental contract dates and informing the Administration Manager to arrange renewal or look for other alternatives.
  7. Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into the local language and assisting in meetings upon request.
  8. Additional HR/Admin tasks delegated by the Project HR Manager.

MSF Section/Context Specific Accountabilities

  • Recruitment process: calls for tests and interview arrangements (including tests for other OCs).
  • Daily Workers: calls and records for reporting.
  • MoH Incentive staff: nominations follow-up, accurate payments.
  • Service contracts: drafting and payments follow-up.
  • Collecting and preparing information for the Foodbox.
  • Stationery & coffee break: ensuring proper inventory management/distribution and submitting the internal request.
  • Medical card insurance: follow-up according to MSF policy.
  • Supervision of cleaning/cooks staff.



  • Desirable finance, business, or administration-related diploma.


  • Essential previous working experience of at least two years in relevant jobs (administrative tasks).
  • Desirable experience in MSF or other NGOs in developing countries.


  • Essential fluency in Arabic and English.


  • Essential intermediate level in Word, Excel, and internet.
  • Desirable Homere knowledge (internal MSF Software).
  • Essential knowledge of Yemeni Labor Law.
  • Synthesis and communication skills.


  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioral Flexibility L2
  • Commitment to MSF Principles L2
  • Stress Management L3

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل