PAC Project Coordinator  - (220008KQ)
 
PAC Project Coordinator - (Policy advocacy and campaigns)

ROLE PURPOSE:

Save the Children International (SCI) Yemen is one of major child protection actors in the humanitarian response, responding and assisting children and caregivers affected by the ongoing conflict. Save the Children Yemen seeks an experienced project coordinator to support the Policy, advocacy and campaigns programmes manager in implementing activities related to an accountability centred, multi-layered project that is currently being implemented across nine districts in Aden, Lahj, Taiz and Dhal’e.

The Project Coordinator will be responsible for overseeing the implementation of project activities at the governorate level and providing operational and technical support to SCI’s field staff. S/he is also responsible for project inputs, in consultation with the PAC manager, who leads the overall project, to support program strategy, external representation and coordination with key stakeholders including UNICEF and other NGOs.

The Project coordinator will ensure quality and timely implementation of all planned activities, in line with the given budget to ensure quality, effectiveness and efficiency of SCI work. The Project coordinator will also work very closely with PAC manager to give support and guidance to the strategic direction of the project, in addition to liaising between the field teams and key focal points within the child protection team, particularly child protection coordinators, to ensure smooth implementation. S/he will also conduct field visits as necessary, in coordination with other relevant teams within Save the Children.

Policy advocacy and campaigns (PAC).

SCOPE OF ROLE:

• Reports to: PAC programmes manager, dotted line to Field Manager
• Staff reporting to this post: TBC Coordinator
• Budget Responsibilities: Program budget as per the scheme of delegation

KEY AREAS OF ACCOUNTABILITY:

Planning

• Ensure robust planning and project management processes are in place, following Save the Children’s Program Management Methodology (PMM) and good practices.
• In collaboration with the PAC manager, to follow the detailed implementation plans and ensure that the plans are being implemented according to budget, time and quality parameters of Save the Children.
• Develop weekly and monthly work plan for the project, and the field teams in preparing individual weekly work plans and review their performance on weekly and monthly basis.
• Actively contribute to procurement planning, ensure all Procurement Requests are submitted on time, and follow up Procurement Requests avoiding potential delays in coordination with respective operational and technical departments.
• In coordination with Finance departments and consultation with the PAC PM, ensure accurate phased budgets are prepared, monitor financial and accounting transactions making sure everything in line with budget, and reported in time and according to the donor and SC relevant templates and system. 
• Ensure that activities are appropriately planned and that delays and constraints are documented on a timely basis and that solutions identified and challenges beyond them are escalated to the Senior Project Manager.
• Develop weekly transportation and field trips plans and supervision checklists and reports in advance of the trips and report back to the PAC PM.

Program management and reporting

• With the support of the PAC PM, to oversee the technical implementation of the project activities at governorate level and ensure the timely delivery of the project’s activities with quality.
• Oversee the overall project implementation plan, coordination with other sectors and reporting of the project.
• Oversee the timely and quality submission of all deliverables to the PAC PM, including monthly, quarterly and annual narrative progress reports, work plans, performance indicators, and regular results reporting as needed in addition to overall quality control.
• Play a leading and substantive role in developing and implementing program activities.

Coordination and representation

• Coordinate with relevant local authorities, FMCs, community leaders, and other relevant key stakeholders such as INGOs, local NGOs, and community-based organizations in the implementation of the project
• Pursue and promote the principle of multi-sectoral integrated programming both within SC and with other development agencies working in Yemen.
• Foster collaborative, transparent and accountable relationships with partners.
• Use negotiation and conflict resolution skills to support positive outcomes of the project.
• Represent Save the Children in a professional manner in programming matters with relevant governmental entities, INGOs/NGOs and communities and participates in relevant meetings with these partners.
• Collaborate with PDQ, CP team, and SC’s various other teams and thematic sectors, and other team members to ensure synergies and consistency in our programming approaches.

People Management, development and capacity building

• With guidance from the PAC PM, strategically plan staffing needs to implement the program, supporting the timely recruitment, orientation, and training of new staff as required especially for project officers, assistants and the community volunteers.
• Manage and supervise direct reports to ensure that they have clear objectives and receive meaningful feedback on their performance; technical management and supervision of dotted line reports.
• On job support and training for the Project’s Officers and Assistants and with the support of the PAC PM ensure they are supported to undertake regular technical trainings related to child protection
• Facilitate training for staff according to identified and prioritized needs.
• Ensure staff and volunteers understand Child Safeguarding policy and report any concerns.
• Give constructive feedback to team members especially the direct reports in order enhance capabilities and responsibilities of the team.
• Work to ensure that the workplace is inclusive, and the talents of individuals are guided to achieve synergies and individuals and organisational success.

Monitoring, Evaluation and Accountability and learning

• Lead project coordination meeting with relevant team members to monitor the progress, identifying actions and adapting the work plans on bi-weekly/ monthly basis.
• Support drafting and finalization of the MEAL deliverables (Monthly report. MEAL plans, baseline & end line reports, jointly with MEAL team.)
• Working closely with MEAL team, implements M&E systems in project sites s/he is responsible for and ensure that the agreed tools are used properly.
• Conduct regular field monitoring visits according to requirements and plans, ensure quality of project reporting and flag any concerns to the Senior Project Manager.
• Coordinate for regular and timely updating of the Project’s data on the SC online IMPACT system and offline IPTT and MEAL plan.
• Ensure accountability systems are in place, accessible, and that feedback is responded to

General

• Comply with Save the Children’s policies and practices with respect to Safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Take appropriate, coordinated, and consistent actions to handle situations of personal risks and risks for others.

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
• Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

Creativity:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgement.

QUALIFICATIONS AND EXPERIENCE

Essential:

• Qualified Education professional with 5-year experience in managing and implementing complex protection advocacy programmes (preferably in an emergency field) or with similar number of years on experience in child protection, advocacy and policy programming
• Preferably an MA degree in human rights, public policy, sociology, social work, or other relevant discipline
• Proven experience in planning and coordinating programs in complex conflict settings
• Experience in the development of program manuals and guidelines
• Experience of networking and working collaboratively with other development partners
• Excellent training and facilitation skills
• Excellent written and oral communication skills in both English and Arabic
• Excellent interpersonal skills and capacity to work within a team
• Capacity to work under pressure
• Computer skills in word and excel, preferably full Microsoft Office Suite
• Commitment to the aims and principles of Save the Children. In particular, a good understanding of the Save the Children mandates and child focus and an ability to ensure this continues to underpin our support

Desired:

• Sound knowledge of Child Protection principles, policies and programs
• Proven expertise in the following areas: policy and advocacy, child protection, human rights and social protection
• Experience working with rights-based protection actors, with a very solid and deep understanding of the contextual realities in Yemen

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply. 

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Location: Aden
Employee Status: Fixed Term
Closing Date: Dec 15, 2022