Job Title: Admin. and Logistic Assistant

Department: Operations

Direct Supervisor: Operations Director

Location of Work: Sana’a

Type of Contract: Permanent (3 months’ probationary period)

Date of Starting the Job: Immediately

Duties

• Organizing Human Resources archive and ensuring completeness of all HR records through continual reviews (contracts, attendance records, leave reports, etc.)
• Preparing attendance records, and processing timesheets for all employees on a monthly basis
• Receiving, organizing the Request for Leaves and reporting to management on attendance and on balances of leaves
• Participating in the preparation of Payroll and detailed pay slips for all employees on a monthly basis based on timesheet records and attendance
• Assisting Operations Director in ensuring compliance with HR controls in accordance with the policy in effect
• Following through external financial transfers for suppliers and staff from banks and exchange companies
• Assisting in the purchasing of stationary items and for trainings as needed
• Following up on checks and financial transactions related to the firm from its clients
• Assist in performing external paperwork needed for the firm
• Assisting the Training Officer in organizing training workshops and events

Skills and Requirements (Technical and Behavioral)

• Effective communication skills with other members of the team and with external parties
• Fine organizational skills
• Proficiency in using some computer programs (Word, Excel)
• Negotiation skills
• Report writing skills
• Advanced level in English language (writing and spoken)

Educational and Technical Qualifications

• A Bachelor’s Degree in Business Administration, Accounting or any other relevant field.
• Experience of not less than three years in the same type of jobs

Other Requirements

• Commitment to full-time employment essential
• Flexibility, ability and readiness to move around from one place to another to process all external paperwork of the firm
• High degree of punctuality and compliance with time requirements
• Ability to work under stress