• Position: Logistics Assistant
• Location: Al Jawf/Alber
• Reports to: Operation Manager 
• Duration: 10 Months 
• Deadline:  11 / 01 / 2025
• Reference: HR /WASH, RRM, Education-YHF/24-0010

Job Purpose:

Logistics Assistant will be responsible for tasks such as managing inventory, procuring goods and services, organizing transportation and shipment of materials, and ensuring that project equipment and facilities are maintained and repaired as needed. Additionally, they will assist with the development and implementation of logistics procedures and systems, which help to ensure that project materials and resources are used effectively and efficiently. The Logistics Assistant may work closely with other project staff, such as the Project Manager or the Finance Manager/assistant, to ensure effective communication and coordination around logistical matters for the successful implementation of shelter, WASH, rapid response mechanisms (RRM), and education interventions. They may also engage with external stakeholders, such as vendors or contractors, to negotiate and manage contracts and agreements. 

 Duties and Responsibilities:

• Assist in the procurement process by preparing purchase requests, obtaining quotes, and ensuring compliance with organizational policies and donor regulations.
• Maintain relationships with suppliers and vendors to ensure the availability of quality materials.
• Coordinate the transportation and distribution of project supplies and materials to field locations.
• Monitor inventory levels and ensure timely replacement of supplies as needed.
• Receive materials and supplies, in assigned locations according to organization procedures.
• Ensure a accurate inspection for the in-kind Materials, including RRM kits, NFIs, ESKs, Learning Materials ..etc. and proper warehousing for those materials.
• Support the development of logistical plans for project activities, including shelter, WASH, RRM, and Education interventions.
• Assist in organizing transport arrangements for staff, materials, and beneficiaries as required.
• Maintain records of all incoming and outgoing materials and ensure safety and security of materials.
• Supervise packing, loading and unloading of all materials from the Warehouse and during the distribution Process.
• Informs suppliers on short supplies and ensures all over/wrongly consigned goods are returned to suppliers.
• Ensure availability of storage space and maintain orderliness and cleanliness of the warehouse at all times.
• Maintains an up-to-date Software archiving for all of all project document, especially those related to purchase orders, requisitions, Good Received Notes (GRN), and records.
• Prepare periodic stock reports and assist in carrying out periodic physical inventory checks.
• Conduct the Logistic Function to ensure timely and accurate processing and documentation of Procurement as described in the Field Procurement Manual. Support & Supervise future Procurement Officer/Assistant.
• Facilitate tender openings, as necessary.
• Work together with finance to ensure compliance and timely processing of payment according to Schedule.
• Oversee procurement of goods, commodities and services against fully approved and financially reviewed purchase request.
• Daily coordination with operations and program staff on procurement activities;
• Ensure that the procurement department supports the programs efficiently and compliantly.
• Full understanding of organizational Logistic policies and formats.
• Ensure that organization’s Logistic activities are legal and moral.

Qualifications and Experience:

• Bachelor’s Degree in Business Administration or any relevant field is required.
• Minimum of 5 years’ relevant working experience with NGOs.
• Very good communication and reporting skills in written and spoken English.
• Very good in using Microsoft including (word, excel, power point and emails).

   Languages: 

• English and Arabic