Request for Quotation No. YEM/2023/003

Provision of ICT Equipment, Furniture & Solar system

Dear Sir/Madam,

We hereby solicit your quotations for the supply of the items named below:

• • •  
• Provision of ICT equipment, Location Sana’a (Attachment 1, Annex A)
• • •  
• Provision of Solar System, Location Sana’a (Attachment 2, Annex B)
• • •  
• Provision of Furniture, Location Sana’a (Attachment 3, Annex C)

The goods are to be delivered maximum in 3 weeks upon issuing of PO according to the locations mentioned as a delivery point.  The quotation shall be valid at least for 3 months after the closing date.

If you are interested in submitting quotations for these items, kindly fill in the attached Quotation Form and make sure the quotations are submitted separately for each attachment and send it by E-mail only to the address indicated below not later than 03/06/2023, 12:00 (Sana’a time):

Email: procurement.yemen@unfpa.org

Bidders must enter the following text in the email subject line:

• • •  
•  “RFQ/YEM/2023/003– “Provision of ICT equipment (Attachment 2, Annex A)”
•  “RFQ/YEM/2023/003– Provision of Solar System (Attachment 1, Annex B)”
•  “RFQ/YEM/2023/003- “Provision of Furniture (Attachment 3, Annex C)”

Please submit your quotation in US Dollars currency. Conversion of currency into the UNFPA preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of competition deadline.

Bidders requiring clarifications to the RFQ process and/or RFQ documents may be addressed in writing to:  

Rima Ali, Admin/Logistics Associate , riali@unfpa.org

Bidders should NOT submit any Bid to this contact Persons or your Bid will be declared invalid, as UNFPA will not able to guarantee the confidentiality of the Bidding process.   

Bidders may request clarifications not later than 02 Jun 2023,12:00 Sana’a time.

Quotations submitted by email must be free from any form of virus or corrupted contents, or the quotations shall be rejected. 

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNFPA after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Kindly ensure that it is signed and in the PDF format, and free from any virus or corrupted files.

Please take note of the following requirements and conditions pertaining to the supply of the above mentioned goods:

Partial quotes -  Permitted                                     

Partial delivery – not permitted

Warranty - The warranty period shall be minimum 12 months.

Delivery Location -  UNFPA Warehouse, Sana’a

Bidders may modify their offers in writing prior to the submission deadline. The bidder must submit the proposed modification via email that must be clearly marked as “MODIFICATION”.

In this case the previous offer will be declined and the modified offer shall be considered for the evaluation process.  Also, if the same bidder has submitted several offers before the bid deadline superseding each other only the last received offer will be considered for opening and further evaluation.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

“Quotations have to be with clear specification not copy& past from our RFQ, and has to be in official letter head of the company itself otherwise it won’t be considered while evaluation ”

(The installation only for the solar system items only, the Furniture and ICT don’t include the installation service)