Invitation to Bid (ITB) No. YEM/2024/002

Dear Sir/Madam,

We hereby solicit your Bid for the supply of the following items with the following technical specifications: 

Item No. 1: Blankets Medium Thermal Dimensions: Length: 200 cm +3% / -1%. Width: 150 cm +3% / -1%. Weight: 1.2 to 2.1 kg
100% virgin polyester and/or acrylic fibers or polyester/cotton.
UNFPA/RRM/CERF Logo should be stitched as a label or inserted / printed / heat embossed on the blanket

Colors: A uniform dark color that is not black (e.g. dark blue, grey, brown). No red or white. Color is well fixed and does not run with washing.
Quantity 30,000

Item No. 2: Blankets High Thermal Dimensions: Length: 200 cm +3% / -1%. Width: 150 cm +3% / -1%. Weight: 1.8 to 3 kg
100% virgin polyester and/or acrylic fibers or polyester/cotton.

UNFPA/RRM/CERF Logo should be stitched as a label or inserted / printed / heat embossed on the blanket

Colors: A uniform dark color that is not black (e.g. dark blue, grey, brown). No red or white. Color is well fixed and does not run with washing.
Quantity 30,000

If you are interested in submitting a bid for these items, kindly fill in the attached submission form or your own form signed and stamped and submit it to secure email address indicated below not later than 20/05/2024, 15:00 (Sana’a time):

Please ensure to mark your email with the following text in the email subject line,

ITB No. YEM/2024/002

Secure email address for bid submission: procurement.yemen@unfpa.org 
Street address for Samples submission: UNFPA office, Haddah Street, behind Lazourde Hotel, not later than 20/05/2024, 15:00    

Email address of Contact Person: al-busaily@unfpa.org 

Note: Do not submit your bid/proposal to the contact person’s email address!

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together. 

Documents to be submitted with the bid:

a.    Completed and signed Bid Submission Form
b.    Bidders Identification Form
c.    Evidence of Bidder’s previous experience and clients 
d.    Technical bid, including product catalogue to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents
e.    Financial bid including the price schedule 

Partial bids are not allowed under this ITB. Note: Partial bids mean that the bidder does not have to offer all requested commodity types in order to submit a complete bid. However, within each commodity type, full quantities must be offered. 

INCOTERMS 2010:

• Price of goods FOB/FCA Point of Departure
• Freight cost CPT/CFR (UNFPA Sana’a Warehouse)

Validity of Bid:

The prices of the bid shall be valid for 90 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA. 

Delivery Time:

The maximum allowed delivery time is 3 weeks upon issuing of purchase order. 

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

a.    affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
b.    limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
c.    if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time. Note: if partial bids are allowed, the lowest evaluated bidder will be evaluated by commodity type.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers. 

Attachments:

• Bid Submission Form
• Bidders Identification Form
• Technical specification and requirements of the product (Product Item Overview Form)
• Price Schedule Form