SAMARITAN’S PURSE REQUEST FOR QUOTATION # PR21-09-005

RFQ Instructions

INTRODUCTION 
Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine in the world’s most troubled regions. Samaritan’s Purse serves people in need with equality and respect, and without preference or regard to race, religion, gender, creed or social status. Currently Samaritan’s Purse has 18 country offices and works through partners in an additional 42 countries.

The purpose of this Request for Quote (RFQ) is to request health insurance coverage for Samaritan’s Purse staff within the following governorates – Taiz, Marib, Aden, Lahj and Abyan for the product or services listed in Annex A.  The health insurance will support Samaritan’s Purse programming within Yemen and as a means to bring aid to the victims of war, poverty, natural disasters, disease, and famine. They will in not be resold, bartered, traded for other goods or services, or used as leverage in any way, shape or form.

Bidders are responsible for reviewing and understanding the contents of the RFQ package and requirements when preparing their quotation.  They are also responsible for ensuring that their submission comply with the stated requirements.  Failure to meet the requirements of the RFQ may result in disqualification of the submitted quotation.   

QUOTATION SUBMISSION & PROCESSES

Confidentiality

All information included in this RFQ is confidential and only for recipient’s knowledge. No information included in this document or in discussions connected to it may be disclosed to any other party.

RFQ procedure & instructions

Samaritan’s Purse requests formal quotations for products or services listed in Attachment A-Quotation template.   Supplier must submit their quotations as noted below.  Failure to submit as instructed could result in disqualification.  Bids received in compliance with the terms of this RFQ will be presented to a Bid Committee for evaluation and supplier selection.  Selection will be based on compliance to RFQ requirements and overall best value (cost, availability of requested items and quantities, and past performance).  Information received through the sourcing activities will be used to determine award.  

Questions regarding the RFQ may only be submitted by email to yemenprocurement@samaritan.org Please note that the contact person will not be directly involved in the actual source selection but will work to ensure that each vendor has a complete and equal opportunity in the bidding process. No additional details will be provided that will give a vendor advantage in their bid. 

Deadline and drop off instructions: 

Quotations must be submitted no later than 17:00 Arabian Standard Time September 27th, 2021.  Any quotations received after this deadline may be disqualified from consideration.  Quotations must be submitted in USD and have a minimum validity of sixty (60) days.  Do not send quotes and/or questions to an email address other than the one listed above.   

Quotes can either be dropped off or email to the specifications below:   

1)    Hard copy quotes can be dropped off at: Khormaksar, October Area behind the Institute of Administrative Science Building Number 2. Envelope must "Submission PR21-09-005 Health Insurance”.
2)    Email submissions can be sent to yemenprocurement@samaritan.org by the deadline. An email response will be sent confirming receipt of the bid. Email Submission Must have "Submission PR21-09-005 Health Insurance - xx company name) in the subject line.

Terms and Conditions
This is only a Request for Quotation and its issuance does not obligate Samaritan’s Purse to make award for any or all of the items and quantities stated in the Statement of Work.  Samaritan’s Purse is not obligated to pay for any costs incurred by the bidders in preparation and submission of their quotation.  

Any subsequent award will be subject to Samaritan’s Purse standard Purchase Order Terms and Conditions. Product will be inspected to ensure compliance to technical requirements within the Statement of Work.

ETHICAL AND BUSINESS CONDUCT REQUIREMENTS 
Samaritan’s Purse is committed to integrity in its procurement processes.  Suppliers are selected based on objective business criteria such as price, quality, past performance and technical merit. Samaritan’s Purse expects suppliers to conduct their work ethically and to the highest business standards.  Samaritan’s Purse does not tolerate fraud, collusion among bidders, falsified proposals/bids, bribery, or kickbacks. Any bidder or individual violating these standards will be disqualified from this procurement and barred from future business with Samaritan’s Purse.  Samaritan’s Purse employees are strictly prohibited from asking for or accepting any money, fees, commissions, credit, gifts, gratuities, objects of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business.  
All attachment required to be filled out below: 

1)    Annex A: Scope of Work / Services Requested 
2)    Annex B: Quote Specific Requirements 
3)    Annex C: Quote Prices 
4)    Annex D: Banking Information