IM and Reporting Officer

Project Location : Yemen, Aden Gov.
Project : UNFPA(RRM)
Posting Date: 09-JUN-2021      
Application Deadline :  22-JUN-2021 
Languages Required : English / Arabic  
Reports to: Project officer/ M&E Unit
Duration of Initial Contract : 6 months with property of extension
Required position numbers: 1 

PROGRAM/DEPARTMENT SUMMARY: 
A monitoring unit is being created to strengthen the monitoring efforts of SHS relief programs. The monitoring unit will provide technical support to programs. The aim of the monitoring unit will be to help quantify, analyze, and document the impacts and outputs of SHS’ programs including data collection, management, analysis, and report writing. The monitoring unit will 1. conduct surveys and routine monitoring activities to support SHS programs, 2. manage all program data, including information that is collected by programs and the monitoring unit 3. provide reports and summary information to Program Managers and the Grants and Reports Officer, and 4. participate in other monitoring and evaluation activities including collaboration in field and program-based research.

GENERAL POSITION SUMMARY:
 The IM and Reporting Officer will be responsible for the computer-based input of data collected by the Field Monitors. Data entry will be done in coordination with the Field Monitors. The IM and Reporting Officer will be responsible for data information management and data analyses for Donor.

ESSENTIAL JOB FUNCTIONS: 
1. Enter data collected from monitoring activities accurately and according to schedule.
 2. Work daily on the computer primarily in Microsoft Excel.
 3. Work with Monitoring Coordinator to track that program-based monitoring activities are being performed according to schedule.
 4. Work in collaboration with the Monitoring Coordinator to provide timely reports and data summaries.
 5. Conduct himself/herself both professionally and personally in such a manner as to bring credit to SHS and to not jeopardize its humanitarian mission.
 6. Follow up with the field staff to get the enrolled information, stock, and distribution details. 7. Cross check the information and get back to the field staff.
 8. Upload the information to the donor systems and platforms after customize them as required.
 9. Conduct field visits thus observe the process of the enrollment and distribution. 
10. Archive every document and information into SH online platform. 
11. Conduct weekly, monthly and when required reports.
 12. Analysis data, and make different kinds of reports.
 13. Make himself as information focal point to the donor. 
14. Attend any donor meetings.
 15. Other duties as assigned. 
16. Conducts and supervises the data collection, analyzing, and quality check of data and activities implemented.

ACCOUNTABILITY:

REPORTS DIRECTLY TO: UNFPA, Project Manager, MEAL Officer. WORKS DIRECTLY WITH: Field Officers and assistance, Distribution officer.

KNOWLEDGE AND EXPERIENCE:
 1. University degree in Computer science/ IT or relevant experience.
 2. A minimum of two (2) years of professional work experience in NGOs and field work experience is required.
 3. Proficiency in MS Office such as (MS Excel), and in data collection and analysis tools (Kobo).
 4. Native Arabic and excellent English languages (writing and speaking) are required. 
5. Reporting Skills are required. 6. Attention to detail and patience to double check data entry is essential.

SUCCESS FACTORS: 
1. Excellent interpersonal skills, including patience, diplomacy, willingness to listen to and respect colleagues, particularly across cultures.
 2. Capacity to working both individually and as part of a team.
 3. Ability to multi-task, prioritize, and Problem Solving.
 4. Ability to work under pressure.
 5. High Commitment to time and deadlines. 6. Excellent communication skills.