TITLE: Finance Coordinator
TEAM/PROGRAMME: Finance    
LOCATION: Sa’ada
GRADE: 3b     
CONTRACT LENGTH: 12 Months   

CHILD SAFEGUARDING: 

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The Finance Coordinator is over all responsible for daily financial operations of Save the Children International Yemen as per Save the Children International Yemen Sa’ada Office Finance Manual, resolving queries promptly, and maintaining good working relationships with staff and suppliers. 

SCOPE OF ROLE:

Reports to:  Field Manager 
Staff reporting to this post: Finance Officer, Finance Assistant

KEY AREAS OF ACCOUNTABILITY:

Financial Management Responsibilities:

• Ensure that complete books of accounts are maintained, as per Save the Children International CO Finance Manual.
• Ensure all Hard original copies of financial records should be archived in a manner (a) easily accessible (b) Log of current & old records is maintained (c) Scanned copies of all financial records should be uploaded to Finance records drop box on by-monthly basis.   
• Verify of all payment claims to ensure compliance of SCI-Y policy & procedures, valid Scheme of Delegation, SCI-Y Donors compliance requirements, In-country law and any other official regulatory authority.
• Monitor & ensure on consistent basis that all program implementation activities require direct or indirect involvement of disbursement of hard cash to suppliers, contractors, beneficiaries should safe guarded by segregation of duty.
• Monitor & ensure appropriate segregation of duties for each & every financial management task.
• Coordinate with Country Office Finance Manager for the training / implementation of Agresso (online Financial Management System) at Field Office level. 
• Ensure that Asset & liabilities monthly schedules & reconciliations are been maintained on consistent basis ensure that all balances are reconciled with Financial Management system (FMS).
• Monitor & Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
• Ensure that cash & bank flows are adequate to run financial operations, maintain close coordination with financial institutions to ensure smooth cash flows. Safeguard SCI-Y cash from assessed / known risks.
• Ensure that Field Finance teams are well prepared to Country office Finance teams during Internal & external audit, donor specific audit, any authorised third party review of financial records.
• Maintain working relationship with SCI-Y partners and support Country Office to ensure smooth financial implementation of projects through partners. 
• Ensure that Submission of all Internal & external financial reports should be done in a timely manner dully verified by this position. 
• Ensure cash projections should be done as per Country Office provided schedule.
• Review the official e-mails daily, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.
• Ensure that reporting position to this post fully comply with SCI-Y policy & procedures and arrange on / off job trainings to grow skills in the area of financial management. 
• Also responsible for professional direction / delegation / supervision / accountability of reporting staff as per Job Descriptions or any official documentation.

Compliance Responsibilities:

• Escalate any noted financial risks / fraud activities directly to Filed Manager and Finance Director.
• If due to unforeseen reasons institutional banking system stopped providing smooth services, any alternative arrangements should be made with prior consent of respective Filed Manager and Finance Director.
• Surprise physical checking & reconciliation of cash in hand to ensure used only for SCI-Yemen authorised activities.
• Ensure that Program Advances should be released & liquidated as per SCI-Y CO Financial Manual guidelines, or any special guidelines provided by Director Finance.
• Prepare & provide financial input for project start-up and monitoring meetings per SCI guidelines.
• Responsible to ensure that all payment are properly coded to record against active Awards and complete authorisation of respective Budget Holder as per SCI-Y Scheme of Delegation. 
• Assist office teams in financial proposal development process. 
• Review monthly BVAs to flag any significant variances to Filed Manager.
• Closely work with Sa’adaOffice Awards Coordinator to fully understand financial & compliance aspects of donor funded portfolio and use Award Management System (AMS) to understand donor financial compliance requirements.
• Coordinate with HR department on monthly basis to complete Field Office quarterly effort report.
• Coordinate with Logistics department on monthly basis to complete Field Office Gift in Kind quarterly reconciliation.
• Ensure participation of Finance team members in periodically scheduled physical Stock / Inventories / GIK / Assets verification exercises.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters.
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. 
• Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future. 

Creativity:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization. 
• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments. 
• Takes effective, considered, and timely decisions by gathering and evaluating relevant information from within or outside the organization. 

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.

Displays consistent excellent judgement.

QUALIFICATIONS :

• Bachelor’s degree in commerce & business, Administration or equivalent in finance related subject 
• Part or full Qualified Accountant (ACCA or CIMA or CPA or ICSA) will be preferred.

EXPERIENCE AND SKILLS

Essential

• Previous 2-3 years financial management experience with good numeracy skills, e.g. to calculate VAT and allocate payments across cost centres.
• Experience of working in a multi-currency environment.
• Knowledge of inter-country postings and cost allocations.
• Ability to work quickly and accurately and attention to detail especially under pressure.
• Excellent MS Excel and analytical skills, ability to work with large amounts of data.
• Good organisation and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible.
• Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
• Ability to plan and prioritise own work to meet deadlines.
• An energetic, flexible and proactive approach with the ability to work both independently and co-operatively within a team setting and maintain good working relationships.
• Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
• A proactive approach to resolving any issues that may arise, by assessing their impact and identifying those that need to be passed to the Country Office Finance Director.
• Commitment to Save the Children values.

Desirable

• Knowledge of Agresso finance system or any other automated financial system
• Good written & oral English proficiency 
• Experience of working for emergency responses.
• Experience to manage 2-5 reporting staff.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.