About YLDF

Youth Leadership Development Foundation (YLDF) is a non-governmental non-profit organization, located in Sana’a capital city of Yemen. YLDF was founded to support youth in voicing their opinions and needs, and participating in Yemen’s development, especially underprivileged and female youth. 

Background

The field coordinator will report directly to the Sr. Coordinator. The person in this position will be responsible of the implementation of the project activities in the targeted areas, facilitate the going of the project through coordination with related governmental entities, and ensure the quality of the registration and verification process. Furthermore, provide all the logistic support and during the implementation of the project activities. Represent YLDF and the project actively in all related meetings (Cluster and working groups) in the designated governorate.

YLDF is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in program results.

Essential Job Responsibilities

The following tasks and deliverables are expected to be completed by the Field Coordinator in a timely manner:

General:

1- Be directly responsible for the implementation of the YLDF project activities in the targeted districts.

2- Be directly responsible for the coordination with the related governmental entities (e.g. MOPIC, TEVT and others related authorities.)

3- Responsible for field budget management and that all expenditures are in line with the approved budget, YLDF and donor compliance standards.

4- Ensuring activities are in the planed time frame, work plan and budget.

5- Work with the project team to formulate detailed implementation plans, risk management plans and spend plans.

6- Facilitate the monitoring, evaluation, accountability and learning processes for the project and MEAL team ensuring that quality of the implementation is maintained as per agreed standards, lessons learnt are documented.

7- Effectively use appropriate tools to ensure project is delivered on-time, on-budget and to the expected quality.

8- Maintain regular communication with project team, support and operations department concerning to facilitate the implementation of the project activities.

9- Lead coordination with any Service Providers and their agents for timely transfers and reporting.

10-Facilitate team access to tools for use in beneficiary selection processes, registration, training, disbursement and monitoring

11-Provide weekly update, monthly report, both narrative & quantitative when needed.

12-Develop productive working relationships with community committee, community leaders and representatives, Government, Non-Governmental institutions and other project partners.

13-Maintain the highest standards of behavior when working with the project team, beneficiaries and targeted communities.

14-As and when requested, represent YLDF in external forums, ensuring the YLDF profile is positively maintained as per YLDF values, objectives, strategy and advocacy plan. This includes proactively representing in cluster coordination meetings and maintaining contact with relevant local authorities and other agencies; ensuring that YLDF mandate, vision, approach an activity is understood and accepted.

Implementation:

1. Be directly responsible for the coordination with the local authorities and issuance of any needed permits prior to the implementation of any activities.

2. Direct supervision during the registration and verification process of the beneficiaries ensuring the quality of the process. Addressing any needs or concerns on a timely manner.

3. Logistic preparations prior to the conduction of any training/ activity that includes, Contact of beneficiaries prior to the conduct of any trainings/ activities).

4. Attend all trainings/activities on a daily basis to facilitate and address any needs during the implementation.

5. Ensure that all documents are well archived and submitted to project team (Originals and in compliance to the financial procedures of the YLDF and the Donors).

6. Proper documentation of project information and data.

Reporting:

1. Submit requested reports for the activities completed in a timely manner. Including (Summary of the conducted activity, quantitative and qualitative data, photo and video documentation, challenges and recommendations).

2. The reports should be submitted in a period that does not exceed 3 days after the completion of the activity.

3. Submit any needed information or reports requested by the project team.

4. Submit requested reports using MS Office.

This job description is not intended to be all inclusive and the Field Coordinator will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task including field visits to other governorates.

Qualifications, and experience required:

• A recognized first degree or professional qualification in: business administration, management or a related field
• At least three-years’ experience of working in a relevant field, including demonstrable experience in managing emergency, food security, livelihood project and team supervision.
• Good understanding of humanitarian situation and civil society issues in Yemen.

Other Skills & Conditions:

• Willingness and ability to undertake frequent travel within targeted governorate.
• Has demonstrable experience and relations with related governmental authorities.
• Has access to the targeted districts (Preferably living within the targeted districts).

People Skills:

• Ability to work independently and as a team player.
• Ability to respond on short notice and plan and execute several activities at once.
• Ability to work under pressure, as part of a team or independently, and meet deadlines consistently.

Communication Skills:

• Able to communicate clearly and sensitively with internal and external stakeholders as a representative of YLDF.
• Strong interpersonal and communications skills required.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to YLDF core values and humanitarian principles.
• Excellent level of computer proficiency.