ACTED Organization Summary:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. ACTED is active in 39 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries with 6,300 international and national staff.
ACTED has been present in Yemen since early 2012 and has been anchored to the governorates of Ibb, Hudaydah, Raymah, AlDhalee, Saadah, AlJawf, Aden, Dhamar and Marib.
Through its comprehensive programming ACTED has been covering the full continuum of emergency, rehabilitation and development in Yemen. Emergency activities have focused in the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). ACTED’s food security activities include distribution of food vouchers, which are a key component of ACTED’s interventions in the country.

ACTED Organization is pleased to announce the following job vacancy with the following details:

• Position: Senior Project Officer
• Department: Program
• Location: Aldhalee
• Contract Type: Fixed contract
• Contract Duration: 4 months 

RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

Team Management

• Ensure a positive working environment and good team dynamics; 
• Manage the team of Project Assistants and/or Community Mobilisers and Daily Workers on a daily basis – in liaison with Project Manager / Cash and livelihood Programs Coordinator; 
• Ensures all activities are in line with general protection principles as relevant, including maintaining confidentiality of beneficiaries and colleagues;
• Manage interpersonal conflicts and reach out to supervisor if needed; 
• Ensure capacity building among staff in relevant sectors/topics; 

Meetings / Coordination

• Coordinate with cash and livelihood project team, notably community mobilisers, engineer teams, AME Unit and other internal departments if needed; 
• Participate in and report on external coordination and technical meetings as requested by line-manager;
• Ensure the documentation, information related to the project and decisions taken by the Project Manager / programs coordinator are communicated to the entire team (Project Assistants/DWs). Also ensure the information of any kind from the field team is communicated to the Program Manager/PC;
• Organize and participate in external meetings with community leaders and other project stakeholders, as requested; 
• Hold (by-)weekly meetings with Project Assistants and Daily Workers (when relevant) to cover/plan for weekly activities – plan this meeting with Project Manager;  

Project implementation

• Responsible for the timely and quality implementation of the activities in the area of implementation and anticipate potential bottlenecks (communicate to Project Manager); 
• Assists the Project Manager in the planning of the activities;  
• Prepare project documents/material in accordance to ACTED Transparency and Compliance procedures – ensure to build capacity of Project Assistants;  
• Ensure community acceptance of the project through positive interactions and clear communication to beneficiaries in the field; 
• Promote the project’s activities through visibility actions and in accordance with the Communication and Visibility Plan; 
• Takes into consideration the AME Unit’s recommendations after approval from Project Manager and PM and/or AC; 
• Streamline the mechanism and improve efficiency on database information management (using KOBO/Activity Info); 

Technical guidance

• Assists the Project Manager in the development of SOPs for the activities (upon request) 
• Provides and/or gives inputs for accurate Bill of Quantities (BOQs) for the activities (if needed) 
• Assists and advices the Project Manager in developing the Visibility & Communication Plan and its deliverables
• Participate in preparation of procurement document and quality checks for procurement related to livelihood and Cash Assistance activities
• Design training materials together with Project Manager both internal (for Project Assistants) and external (for Community Committees or other project stakeholders)
• Provide training and technical guidance to project staff and/or other project stakeholders upon request or when suitable

FLAT (Finance/Logistics/Administration/Transparency) management of the activities

• Follow up car rental procurements and project stocks status with the logistics department in a timely manner;
• Responsible for the submission of movement request/permits in a timely manner and follow up on the approval status with the Liaison department; 
• Raise Request for Staff Recruitment (RSR) in a timely manner for daily workers recruitment and follow up on request status with the HR department (with supervision from Project Manager);  
• Proceed to regular follow up on advances opening and closure with the Finance department if requested;
• Responsible for regularly archive soft and hard copies of relevant project documents/materials in the project FLAT folder – on a weekly or monthly basis (supervision by Project Manager);  

Reporting

• Provide weekly reports on the activities progress in all northern areas (Raymah, Saadah, Al-Jawf), if required from LM; 
• Coordinate with AME database team or CCY Information Management unit to ensure the data entry;  
• Coordination with the Complaint and Response Mechanism (CRM) team and adjust project activities (when relevant) in line with the AME unit’s recommendations; 
• Take photos and draft occasional success stories as identified in the field and by PD team, taking confidentiality into consideration;  
• Reports ideas and information from project staff or field visits, which may assist in future project proposals. Such information will be included in reports; 

Security & Liaison

• Consider/anticipate safety and security issues in the field for yourself, the team and the beneficiaries;
• Immediately report all incidents to the Project Manager and/or to the security focal point through the Security Incident Reporting (SIR) mechanism upon request from the PM; 
• Ensure all movements/activities/tools are approved by relevant authorities. 
• Follow up on project activities areas deconfliction status and provide regular updates to the Project Manager/Area Coordinator/Office Manager – in liaison with the security department. 
• Ensure that project stakeholders and beneficiaries have a good image of ACTED, thus increasing the acceptance of ACTED’s presence and activities in the project implementation area.

Job Requirement (Qualification and Experience)

Education:

• A master’s or bachelor’s degree qualification in a relevant field such as International Development, Humanitarian Studies, Economics, Business Administration, Project Management, Social Sciences, engineering or a related discipline.

Professional Experience:

• A minimum of 3 to 4 years of progressive experience in the humanitarian or development sector, with a specific focus on cash and voucher assistance (CVA), livelihoods, and food security programs.
• Proven experience in the direct implementation and management of field-level project activities, including cash distributions, support (e.g., vocational training, business support, agricultural livelihoods including NRM and CSA), and community mobilization.
• Demonstrated experience in managing and supervising a field team, including the ability to provide guidance, support, and performance feedback to junior staff and daily workers.
• Experience working in complex and volatile environments, with a strong understanding of the operational, security, and access challenges in Yemen, is highly desirable.

Technical Skills & Knowledge:

• Strong understanding of the project cycle, including planning, implementation, monitoring, and reporting.
• Familiarity with the Core Humanitarian Standard (CHS) and principles of Protection, Gender, and Inclusion.
• Excellent knowledge of cash transfer modalities (e.g., mobile money, cash-for-work, vouchers, E-wallet), market assessment principles, and the link between humanitarian assistance and livelihood recovery.
• Solid understanding of Monitoring, Evaluation, Accountability, and Learning (MEAL) concepts and experience in using data to inform program implementation.
• Strong computer skills, including proficiency in the MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience in developing and delivering training materials and facilitating capacity-building sessions for both staff and community stakeholders.
• Knowledge of FLAT (Finance, Logistics, Administration, Transparency) processes and procedures in an NGO context is a strong asset.

Language & Interpersonal Skills:

• Fluency in both English and Arabic is mandatory (spoken, written, and reading).
• Excellent written and verbal communication skills, with the ability to draft clear and concise reports, success stories, and other project documents.
• Proven ability to build positive working relationships with diverse stakeholders, including community leaders, local authorities, and international partners.
• Strong organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple activities simultaneously.
• Demonstrated problem-solving skills and the ability to work independently and proactively in a challenging field environment.
• Strong interpersonal skills with a demonstrated ability to foster positive team dynamics and manage conflicts constructively.

Other Requirements:

• Full commitment to ACTED's mission, values, and principles, including neutrality, impartiality, and accountability to affected populations.
• Willingness and ability to reside in Al Dhale'e and travel extensively to field locations, including Marib and Aden.