Job Title: Officer, Mission Medical Commodities

Location: Yemen Aden - Aden, YE (Primary)

Yemen Office: Aden

Category: Global Pharmaceutical Services Unit (GPSU)

Date Needed By: 10/1/2024

Program Description (Background)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARY:  The Officer, Mission Medical Commodities will assist the mission medical commodities manager in distributing and tracking medical commodities at supported health facilities. All communications and documentation necessary to transport pharmaceuticals and other medical commodities to field site delivery points will be managed by the officer. This position will also be  responsible  of coaching and guiding medical officers and program officers. In addition, the medical commodities officer will undertake capacity building of office medical program and support staff through on-the-job training and use of standard quality assurance tools.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

• Review and prepare monthly pharmaceuticals and other medical commodities supply distribution plan, update as needed, and ensure that it is clearly communicated to concerned parties
• Prepare shipment documents, follow through to collect signatures, and finalize for record keeping
• Compile data and submit timely reports including weekly and monthly commodities distribution reports 
• Collaborate with the warehouse and logistics teams at project sites to ensure accuracy of documentation and timely deliveries to health facilities
• Work with field medical officers and health facility directors to get feedbacks, requests and delivery confirmations for all pharmaceuticals and other medical commodities 
• Track and record monthly consumption reports; 
• Analyze reports’ results with the medical commodities manager; Determine and customize supply of pharmaceuticals and other medical commodities based on actual needs of health facilities
• Provide on-the-job training and coaching to medical/program officers in the assigned medical office
• Adhere to IMC code of conduct and internationally accepted humanitarian principles

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ years of relevant experience working with pharmaceuticals and other medical commodities.
• Experience with ordering and tracking medical procurements
• Ability to analyze and interpret data and to track performance against program indicators 
• Fluency in oral and written English required
• Fluency in national & local languages preferred
• Good oral and written communication skills
• Skilled in Microsoft Office especially Excel and Word
• Excellent organizational skills and multi-tasking skills in a fast-paced environment 
• Ability to work effectively with people from different cultures 
• Ability to guide, supervise, coach and train others

Additional Technical or Language Requirements

Please note, for Yemen-based roles, we are only able to accept applications from candidates who are eligible to work in Yemen. Since the position is a national role, we are unable to progress applications that would require sponsorship. International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.