Position Request Form

• Job Title: Finance Assistant
• No of position: 1 Position
• Grade: G1
• Deadline:  August 29th , 2026
• Contract Type: Service Contract
• Duration: 06 Months renewable based on funding availability
• Duty Station: Based in Aden with regular field visits to other field Sub-Offices
• Probationary Period: 3 months
• Department: Finance
• Reporting to: Finance Officer
• Written Test: Required 

Job Description:

Duties and responsibilities:

• Maintain complete books of accounts, as per the organization’s Finance Operation Manual.
• Checking all payment claims to ensure compliance of the organization’s policy & procedures, donors requirements, Yemeni laws and regulations.
• Ensure that all payment are properly coded to record against active grant and complete authorization of respective budget holder as per the organization’s thresholds of approval.
• Ensure that all financial transactions are supported by documents for disbursement of cash to suppliers, contractors, beneficiaries.
• Assist finance manager and internal auditor to strengthen internal controls & controls environment.
• Ensure appropriate segregation of duties for each & every financial management task and transaction.
• Prepare donors requirements including Budget vs. Actual.
• Prepare/review bank and cash, financial data entry on a daily basis.
• On monthly basis follow-up prepayments and accruals such as (rent, Internet service..etc.) and manage schedule on Quick books accounting system.
• Ensure preparation of staff monthly salary cost allocations in close coordination with Human Resource (HR) and finance manager.
• Ensure that expenses prepared and recorded based on the cost sharing sheet.
• Ensure to update the exchange rate sheet for the foreign currencies based on the official bank exchange rates. 
• Ensure financial transactions are recorded based on official exchange rate. 
• Ensure that monthly bank reconciliations for all bank accounts are prepared on regularly basis.
• Ensure to submit all reports according to the month end requirements 
• Ensure all vouchers are kept properly in both hard and soft copies.
• Assist finance manager in tracing of all balance sheets accounts on monthly basis and at the end of each grant.
• Maintain asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with QuickBooks accounting system, and make sure to justify for any balance if needed
• Ensure that all employee advances are Reconciled in a monthly basis.
• Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
• Monitor cash & bank flows on a daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard of the organization’s cash from assessed / known risks.
• If due to unforeseen reasons institutional banking system services not available any alternative arrangements should be arrange with prior consent of respective program manager or finance manager.
• Assist finance teams during Internal & external audit, donor specific audit, any authorized third party review of financial records.
• Closely work with program coordinator to fully understand financial & compliance aspects of donor funded portfolio and understand donor financial compliance requirements.
• Maintain working relationship with the organization’s partners and support offices to ensure smooth financial implementation of projects.
• Submit all Internal & external financial reports in a timely manner.
• Review the official e-mails on a daily basis, respond to queries from colleagues and suppliers in a timely and appropriate manner, and ensure any problematic issues are raised with the program coordinator at the earliest opportunity.
• Good understanding of staff-related administrative and financial processes, with strong coordination skills across relevant support functions.
• Any other related duties as assigned by direct supervisor. 

Qualifications/Requirements:

• Bachelor’s Degree in accounting is required.
• Minimum of 5 years’ relevant experience.
• Understanding of relevant support functions including HR and logistics. 
• Knowledge of computerized accounting software, preferably Quickbooks accounting system and high-level of Microsoft Excel.
• Prior working experience with NGOs.
• Very Good communication and reporting skills in written and spoken English.
• Excellent in using Microsoft including (word, excel, power point and emails).