Accountant

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.

“Female candidates and people with disabilities are highly encouraged to apply “

MSF does not charge fees or accept any money during the entire recruitment process.”

MSF-E is advertising for the following position Accountant

Requirements for the position

Education:    

• Essential diploma or professional qualification in Accounting / Finance / Business Ad-ministration.

Experience:    

• Essential : In administration and accountability (minimum 1 year). Desirable 2 years minimum .
• Desirable experience in MSF or other NGOs in developing countries.

Languages:    

• Strong communication skills, Essential : written and spoken proficiency in English & Arabic.

Other:    

• Essential computer literacy (Word, Excel and Internet)

Description

• Place of work: Coordination office – Sanaa - Republic of Yemen
• Level:  6
• Duration: One year with the possibility of extension subjected to a probationary period according to the Yemeni Labour Law
• Others: Salary: Based on the organization scale

Main objectives:    

Controlling the check management, supporting the project accounting staff, overseeing and preparing the projects books in accordance with the Finance Manager's instructions and MSF protocols, standards and procedures in order to provide accurate, reliable and updated financial information.

Main responsibilities and tasks:    

• Controlling the check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• If requested controlling cash management, cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Performing currency exchange operations in accordance with the country's exchange rate policy.
• Ensuring a monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• If requested preparing the timely payment of taxes.
• Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents
• Informing supervisors of any issues / problems that may arise in their job performance

MSF Section/Context Specific Accountabilities    

• Process payments to suppliers, service provider, staff and others both capital and field, from all Bank Journals.This includes verifying documentation, preparing cheques, and ensuring strict compliance with all involved documentation. Inform the Finance Coordinator promptly of any discrepancies.
• Process the transfers to projects. Prepare transfer instructions.
• Establishes and follows the timely payments of regular suppliers/service providers (telephone, Internet & oth-ers...)
• Share payment codes and provide project updates on the status of payments sent.
• Ensuring that all original documentation for all payments, including those requested from the field, are filled behind the payments on a weekly basis.
• Update the payment tracking follow-up by monitoring the status of payment requests sent from projects and confirming the receipt of the original payment requests from the projects.
• Perform accounting tasks, including posting transactions in the FFC – and carry out monthly closing procedures Bank including bank reconciliations for the bank journals under his/her responsibility.
• Ensure the daily/weekly/monthly financial data input in FFC is available & syncronized as per the schedule
• Following the directions from the ACMA, encode all accrual movement in FFC and the closing of them at the appropriate timing, following the MSF guidelines and ensuring proper documentation and follow- up.
• Following the request from the ACMA, prepare all necessary documentation for intersectional reinvoicing.
• Assist the ACMA in the monthly accounting process
• Create and update in collaboration with supply department a list of all validated suppliers with all necessary finance and communication information. (Create file for bank info of regular suppliers/service providers)
• Update the Orders follow up of supply with payment information
• Following the instruction of her/his supervisor, prepare all necessary documentation for any ongoing internal or external audit.
• Responsible for the proper scanning, filling and maintenance of finance archives.
• Upon request cover the gap of other finance team
• Any other finance task that may be requested by the supervisors.