Polish Humanitarian Action (PAH) is looking for an Accountant (national position):

Position: Accountant (national position)
Location: Aden, Yemen with travels inside Yemen 
Contract details: Permanent / Full-time–depending on the grant
Duration: A full time position with a probationary period of 3 months
Starting date: ASAP 

About PAH 

Polish Humanitarian Action (PAH) is a non-governmental organization. For 25 years, we have been providing relief in emergencies worldwide. We also run missions in several countries in crisis. Our interventions – of both humanitarian and development character – have been carried out in 48 countries so far. We concentrate on ensuring sustainable and stable development of regions suffering the consequences of war and/or natural disasters. We possess long-standing expertise in Water, Sanitation and Hygiene (WASH), but also implement projects in Food Security and Livelihoods (FSL), psychosocial support (PSS), as well as Primary Health, Nutrition and Education. For more information, please refer to www.pah.org.pl.

About PAH Yemen Mission 

PAH Yemen Mission has been officially established in July 2019 and currently provides humanitarian assistance in WASH, Health, Education in Emergencies, CCCM and Protection for most vulnerable communities affected by conflict in Ad Dhale, Abyan, Marib and Aden governorates.

Position reports to: Finance Coordinator 

Responsibilities:

1. Cash Management:

• Register cash transactions with supporting documents in cash register and update them on daily basis.
• Produce a monthly cash report and prepare monthly cash count on the last working day of each month and maintain electronic storage of cash register and cash count protocol with at least two signatures.
• Ensure proper cash management procedures are in place. Safeguarding cash and cheque books in safe box.

2. Bank Management:

• Issue cheques and execute bank deposits to vendors/ staff and ensure proper documentation of these documents as per the procedures.
• Monitor and reconcile PAH bank accounts in line with PAH regulations.
• Liaise and act as focal point with bank entities where PAH Yemen holds accounts.

3. Financial and Accounting Management:

• Review payments ensuring proper documentation and correct presentation/allocation of costs.
• Process payments (incl. bank payments, cheques, cash payments and HQ transfers et al.) in a way that ensures timely obligation settlement in compliance with PAH policies and procedures.
• Prepare vouchers of admin and support costs, ensure input of relevant data into BMT and Invoice Approval system
• Prepare accrual expenses on monthly basis (RMK).
• Prepare and manage journal entries in Business Central system based on documentation and provide inputs on regular basis in coordination with HQ.
• Track financial operations to monitor payments and maintain registers up to date, including daily registration of advances in Advance Tracker, follow-up on overdue advances, and ensuring settlements are documented with signed CI/CO forms.
• Assist the Finance Coordinator in monitoring project expenditures against approved budgets.

4. Proper Filling System - Hard & Soft Copies:

• Ensure implementation of financial document archiving system on both originals and digital copies, and manage shipment of original financial documents to HQ.

5. Other Duties:

• Ensure that all PAH financial regulations are fully respected and followed in all mission processes.
• Support the Country Finance Coordinator in implementing financial processes across the Country Office.
• Liaise and maintain effective relations with other teams (i.e. Logistics, Programs) and external financial entities (i.e bank, tax authorities).
• Flag potential risks or irregularities in financial transactions implementation and report potential financial risks to the Line Manager.
• Make corrections in timely manner (both on documentation and in BC)
• Any other duties as requested by direct supervisor(s).

Requirements:

Educational Requirements: 

• Degree in Finance, Accounting, Economics, Business administration or relevant field is preferred.
• Preferably, Bachelor's degree supported with sufficient work experience.
• ACCA, CA, CPA or similar Accounting Certificate desirable.
• Trainings in the humanitarian field will be an asset, especially related to humanitarian programming.

Work Experience: 

• Previous work with NGO at a similar position (min. 2 years), preferred with INGO.
• Experience with similar scope of responsibilities (2 years minimum, 3 years desirable)

Languages: 

• Upper intermediate (good knowledge) of English and Arabic.

Other Skills:

• Knowledge of international accounting principles
• Strong command of Excel and other MS Office applications
• Proficiency in managing and maintaining the general ledger
• Integrity
• High level of professionalism and ethical standards in financial practices
• High level of accuracy and attention to detail in financial tasks
• Strong organizational skills
• Ability to work independently
• Excellent interpersonal skills
• Ability to identify and implement process improvements
• Proficiency in accounting software (computerized, double entry system, experience with Business Central is a plus)
• Pro-active and problem solving
• Results-oriented
• Excellent time management skills and the ability to prioritize work.