SOLIDARITES INTERNATIONAL launches the internal /and external recruitment of an Activity Manager

BASE: Marib
POSITION: Activity Manager

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION 

Purpose / aim:

The program Activity manager is responsible for implementing and achieving the objectives defined in the operation proposals. 
He/she is responsible for overseeing operational teams assigned to the program. 
He/she guarantees the good performance and the quality of the program(s)…activities… implemented, and, where appropriate, proposes adjustments or developments to ensure relevance. 

FUNCTION

List of main activities: 

Project relevance, quality and design 

• Participate in the preparation and implementation of assessment 
• Define and propose the technical, financial, human, and logistical scope of programs to be   implemented.
• Prepare the technical annexes and sections of project proposals, including the logical framework
• Implement activities in compliance with the annual business strategy, Solidarity International technical requirements, and donor criteria 
• Evaluate the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual developments and the populations’ needs
• Propose adjustments to the programs, if necessary
• Ensure that the programs under his/her supervision achieve the required results

Implementation and operational monitoring 

• Plan and oversee the implementation of program activities under his/her responsibility ensuring timely delivery and adherence to technical standards
• Plan the activity or activities with the support Departments (administrative, logistics), according to objectives 
• Propose and develop indicators for monitoring program activities…activity…. and context 
• Use project management, monitoring and evaluation tools particularly the planning and monitoring timeline
• Respect SI procedures 
• Provide support and advice to the logistics base for the purchase of materials specific to activities…activity…
• Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations 
• Propose adjustments to programs if necessary 
• Ensure the achievement of results of the programs under his/her responsibility 
• Supervise and support responsible business activity, monitor and evaluate implemented activities. 
• Anticipate the difficulties associated with conducting activities and help solve problems related to programs 
• Propose program changes according to the changing context and indicator developments
• In collaboration with the administrative service, we contribute to the development of program budgets and track spending and budget forecasts 
• Develop the state of needs and monitor resources requirements and cash flow projections 

Capitalization 

• Use the capitalization tools proposed by SI  
• Write handover reports before the end of his/her employment contract, and make them available to those interested in the mission and at headquarters 
• Guarantee the dissemination of technical documentation 
• Participate in the centralization and distribution of procedures, guides and tools linked to the activity

Personnel management      

• Participate in validating recruitment for the national technical staff…activity…., 
• Define, in conjunction with the administrative service, the requirements for posts…activity … open for application, adapting Job Descriptions to professional guidelines if necessary 
• Welcome and brief new employees or volunteers working underneath him/her 
• Implement training related to operational requirements and the identified training needs 
• Manage/support the team working under his/her responsibility 
• Conduct workshops and regular or ad hoc meetings 
• Evaluate and assess the performances of his/her team members
• Identify potential changes in members of his/her team(s) and provide feedback to the Program Manager / HR Desk Reference
• Ensure his/her team’s compliance with safety regulations 

Reporting / communications / representation 

• Report on any security situation or any event that could impact SI activities or team safety. 
• Write reports and annexes related to program activities and funding amendments Ensure compliance with reporting deadlines and formats 
• Maintain a local operational communications network and good relationships with local and governmental authorities, donor representatives, UN agencies, and other international agencies 
• Represent Solidarités International at meetings or forums concerning the program in his/her assignment area …
• Represent SI on request and/or delegation 
• Respond to the requirements of Headquarters concerning specific needs 
• Prepare administrative documents (MOU, handover, etc ) to be jointly signed with governmental authorities, communities, or partners 

ORG CHART POSITION (reporting and functional relationships)

Line manager:  
Line report(s) on base: -
Functional manager:  -
Functional report(s):  -

PROFILE FORSAKEN

Personal abilities:

• Languages: Arabic and English (fluent in writing and speaking)
• Personal qualities: reliability, honest, very good organization, resistance to stress, good interpersonal skills, initiative and autonomy, capacity of prioritization of tasks.
• Good understanding of the security context
• Excellent communication and diplomatic skills
• Strong analytical and writing/editing skills
• Female candidates are highly encouraged to apply.

Technical competences: 

•    Minimum bachelor’s degree in relative field
•    3 years’ experience as Program Manager (focusing on emergency/early recovery projects) or related position
•    Budget Management and development 
•    Experience in working in tense security context with strict security rules
•    Experience in team management
•    Experience in remote/semi-remote management
•    Experience in delivering training and capacity building of staff
•    IT skills: Excellent knowledge of Microsoft Office software.
•    Strong knowledge of the project cycle, project implementation, project follow-up as well as the local humanitarian context. Experience with YHF, CDCS, and/or ECHO project implementation is a plus.