Logistic Officer 

SUMMARY:

The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing fleet concerns.

JOB RESPONSIBILITIES: 

Project Delivery

• Coordinates to all units for timely program implementation. 
• Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, catering services, among others that are needed for the emergency response operations according to the Procurement Policy.
• Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, warehousing documents, distribution reports, and other pertinent documents relating to supply chain. Follow up with suppliers e.g. delivery schedules of goods and other procurement related concerns. This includes coordinating with the suppliers/service providers for the delivery and transportation of the goods for the program. He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
• Accountable for the accounting, maintenance of kitting of goods/equipment for the program. This includes keeping and monitoring warehousing records of all goods that are received and dispatched.
• Identify what goods/equipment needs to be replenished, purchased and/or dispersed.
• Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies.
• Ensures proper documentation of all Supply Chain processes.
• Responsible for creating and maintaining the Procurement Tracker for all procurements.
• Responsible for submission of the Supply Chain KPI Report to the Line Manager.
• Issues assets to staff and tracks assets assigned to staff through the Asset Register.
• Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker and for keeping documentation for these movements intact, including acknowledgement from beneficiaries for distributed goods/kits.
• Assist and accommodate the implementation team in all of the administrative and logistics support needed.

Administration 

• Ensures the appropriate use and security of assets and equipment assigned to the project office area. 
• Ensuring proper housekeeping of physical and electronic files and project assets are accounted for and deployed as appropriate.
• Endorsing to a wider audience of lessons learned.
• Performs other duties and responsibilities delegated by the heads within his or her capacity and Organization Mandate.

Monitoring and Evaluation 

• Finalize reports on the status of the available and consumed supplies including funding source.

Institutional Learning 

• Contribute to organizational learning and enhanced capacity in planned intervention and activities by providing feedback to the team on things and areas that are to be improved.
• Outlines recommendations for key issues that arise during the project implementation.

QUALIFICATIONS AND SKILLS:

• Bachelor degree in Commercial, Economic or relevant field is required.
• Four years of direct experience in the Logistic / Procurement Officer Positions, preferably in humanitarian (I)NGOs.
• English and Arabic Languages (Writing and speaking) are required.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance.
• Capacity to proactively identify and solve problems, take decisions independently, and make suggestions to improve ways of working.
• Highly organized, including time management, and ability to meet deadlines, manage multiple priorities, and work under pressure.