Preliminary job information

• Job Title:  BASE FINANCE MANAGER
• Country and Base of posting: YEMEN – MOKHA
• Reports hierarchically to: Field Coordinator
• POSITION CATEGORY: REPLACEMENT
• CONTRACT DURATION: 6 MONTHS UP TO JUNE 2026 (RENEWAL OF THE CONTRACT SUBJECT TO PERFORMANCE AND FUNDING AVAILABILITY)
• ANNOUNCING DATE: DECEMBER 15TH , 2025
• ANNOUNCEMENT CLOSING DATE : DECEMBER 29TH  2025
• WORK STARTING DATE: ASAP

General information on the mission

PU-AMI’s Context & strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported project, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition; food security and livelihoods; WaSH) and works closely with relevant government departments.

Overall objective

Under the direct supervision of the Field Coordinator and the functional supervision of the Administration and Finance Coordinator, the Base Finance Manager is responsible for ensuring sound, transparent, and compliant financial, accounting, and budgetary management of the Mokha base, in full accordance with PU-AMI internal policies, financial procedures, and donor regulations.
The Base Finance Manager ensures the proper functioning of finance services at the base level and is accountable for the accurate implementation of financial controls, budgeting, accounting, cash management, and financial reporting. The position contributes to the effective use of resources in support of programme implementation, while ensuring compliance, accountability, and financial risk mitigation.
In close coordination with the Administration and Finance Coordinator, the Base Finance Manager applies mission-wide financial standards and tools, supports harmonisation of practices, and contributes to overall financial oversight, audits, and donor compliance, as required.

Tasks and Responsabilités

1. Financial, Accounting, and Budget Management

• Ensure sound, transparent, and compliant financial, accounting, and budgetary management at the base level, in accordance with PU-AMI internal procedures and donor regulations.

2. Cash and Treasury Management

• Ensure effective cash and treasury management, maintaining adequate liquidity, strong internal controls, and cash security in line with PU-AMI cash procedures.

3. Internal Controls, Compliance, and Risk Management

• Ensure compliance with PU-AMI financial policies, donor requirements, and internal control standards, contributing to financial risk mitigation and accountability.

4. Financial Reporting and Information Management

• Ensure timely, accurate, and compliant financial reporting and effective circulation of financial information at base and mission levels.

5. Team Management and Capacity Building

• Manage and support the base finance team, ensuring performance monitoring, capacity development, and adherence to PU-AMI values and ethical standards.

6. Audit and External Oversight

• Support internal and external audit processes and ensure proper follow-up on audit findings and recommendations.

Specific Goals and Related Activities

1.    Base Tasks:

• Ensure accurate accounting and financial compliance by entering accounts per internal rules, justifying cash and bank balances with supporting documents, maintaining proper archiving of financial records, preparing audit documents, and ensuring adherence to expenditure initiation procedures.
• Oversee financial management by monitoring cash flow, supervising payments, acting as the bank’s contact, developing project budgets, preparing donor financial reports, optimising costs through budget monitoring tools, and analysing budget variances to propose necessary adjustments.
• Strengthen internal financial controls and support operations by implementing internal control systems, validating purchase files, and assisting Base Project Managers in updating operational monitoring tools to ensure effective financial oversight.

2.    Ensure Sound Financial, Budgetary, Accounting, and Cash Management

• Monitor budget versus commitments, ensuring that all financial commitments (purchase orders, contracts, agreements) are properly recorded, approved, and aligned with available budgets.
• Ensure accurate and timely accounting entries in compliance with PU-AMI procedures and donor rules.
• Oversee daily, monthly, and annual accounting cycles, including bookkeeping, reconciliations, and financial closing.
• Review and validate monthly accounting bundles, ensuring quality, completeness, and compliance.
• Verify and reconcile cash inventories, bank reconciliations, cashbooks, bank statements, and SAGA balances.
• Ensure proper archiving of financial documentation in line with PU-AMI rules.
• Ensure correct use, configuration, and parameterisation of SAGA, and support authorised users.
• Prepare and update financial forecasts, including expenditure projections and burn-rate analysis.
• Monitor and analyse budget follow-up and variances in coordination with Programme and Logistics teams.
• Manage cash flow, including preparation and consolidation of monthly cash requests and monitoring of disbursements.
• Carry out monthly reviews of advances, inter-base transaction matching, and calculation of applicable exchange rates.
• Ensure timely submission of monthly accounting packs and follow up on HQ cost allocations when delegated.
• Validate payroll costs, ensuring consistency between HR data, contracts, timesheets, and accounting records.

3.    Ensure Reporting and Circulation of Financial Information

• Prepare and submit internal and external financial reports (monthly accounting, cash forecasts, tax declarations, donor reports) within established deadlines.
• Ensure effective financial information flow between base teams, Field Coordination, and Finance Coordination.
• Contribute to donor financial reporting and project financial close-out, ensuring reconciliation and compliance.
• Participate in coordination meetings and provide financial inputs to support operational decision-making.
• Represent PU-AMI in financial and administrative matters with partners and local authorities when delegated.

4.    Ensure Management and Capacity Building of the Finance Team

• Supervise finance officers and assistants at the base level, ensuring clear task allocation and performance monitoring.
• Set objectives for the finance team and conduct mid-term and final performance appraisals.
• Contribute to recruitment, onboarding, and induction of finance staff.
• Identify training needs and organise capacity-building activities.
• Ensure continuity of finance services during staff absences.
• Provide ongoing technical support and coaching to finance staff.

5.    Audit Focal Point (Internal and External)

• Act as the audit focal point at the base/mission level.
• Coordinate audit processes and liaise with relevant departments.
• Prepare and provide required supporting documents and audit samples.
• Facilitate audit meetings and ensure follow-up on audit findings and recommendations.

6.    Local Taxation and Statutory Compliance

• Ensure compliance with local tax, fiscal, and statutory requirements, including preparation and submission of tax declarations and liaison with authorities as required.

7.    Fraud Prevention and Financial Risk Management

• Contribute to the prevention, detection, and reporting of fraud, corruption, and financial misconduct in line with PU-AMI policies.
• Identify financial risks at the base level and propose mitigation measures to strengthen internal controls.    

General Organization of the work

Direct Line Management:

• One (1) Finance Officer and one (1) Finance Assistant at the base level.

Functional Management:

• Provides functional supervision and technical guidance to the finance team at the base, in accordance with PU-AMI financial procedures.

Direct Reporting Line:

• Reports directly to the Field Coordinator.

Functional Reporting Line:

• Reports functionally to the Administration and Finance Coordinator.

Behavioural Competencies

• Strong team spirit with a collaborative, supportive, and solution-oriented attitude.
• Ability to work independently, take initiative, and assume responsibility for financial integrity.
• Strong stress-management skills, with the ability to meet deadlines in high-pressure contexts.
• Clear, professional, and respectful communication; strong diplomacy and coordination skills.
• Excellent organizational and prioritization abilities.
• High adaptability to evolving operational and financial requirements.
• Strong sense of accountability, ownership, and reliability.
• High level of integrity, transparency, and confidentiality in financial matters.
• Commitment to humanitarian principles, PU-AMI values, and safeguarding standards.

Other Competencies

• Strong motivation to contribute to humanitarian assistance and support populations in need.
• Ability to maintain constructive and professional relationships with internal teams, donors, auditors, and authorities.
• Capacity to handle sensitive financial and compliance issues with discretion and professionalism.