Position: Project Coordinator 
Locations:  Aden   
Technical Supervisor: Project Coordinator
Vacancy Reference Number: PCFSL- ADN/24

PURPOSE OF DIVISION:

The Food Security and Livelihood (FSL) Programs Division works closely with the country program team to identify, plan, implement, monitor, and evaluate development and emergency projects and programs in collaboration with local, national, and international partners. Currently, FSL is focusing on the recovery and development of strategic areas, supporting communities in developing sustainable livelihoods, a coherent microfinance system, food security, water sanitation, health, and nutrition. This is based on social cohesion and community participation to support communities affected by conflict, civil war, and natural or man-made disasters. The overall objectives of the FSL division are to alleviate poverty and human suffering by providing long-term sustainable programs, improving the health conditions of the targeted beneficiaries, increasing access to food for vulnerable families through involvement in conditional cash interventions such as Cash for Work (CFW), Cash for Apprenticeship (CFA), and Food for Assets (FFA) programs. The division aims to increase household income and rehabilitate food security assets in areas with a high level of food insecurity, where vulnerable households’ livelihood assets are near collapse and coping strategies are almost exhausted. This leads to spiralling extreme coping behaviours like the sale of houses, land, and productive assets, which greatly compromise their household food security status. The FSL division also aims to reduce the malnutrition rate of women and children in collaboration with international donors, INGOs, and UN agencies

JOB PURPOSE:

Islamic Relief Yemen (IRY) is implementing a project aimed at strengthening the livelihoods of vulnerable individuals to aid economic recovery in Yemen. Consequently, IRY is seeking a Project Coordinator. The primary role of this position is to ensure the project runs smoothly, adheres to timelines, and stays within the allocated budget. The Project Coordinator will be responsible for developing detailed project plans, coordinating with internal teams and external stakeholders, facilitating meetings, identifying and mitigating potential risks, regularly reporting on the project’s progress, ensuring project deliverables meet quality standards, and monitoring project costs.

Essential Duties and Responsibilities:

Strategic direction and project implementation and management. 

• prepare and oversee project implementation to ensure appropriate and timely delivery of project activities (for example, monitoring against log frames) 
• ensure that services are delivered on time and on budget, manage program budget lines and ensure proper and effective use of program resources, manage project team
• Ensure that staff have work plans in place and following up with team members regularly to ensure that activities are on track. 
• Develop project response plans, prepare timely project and donor reports on project activities
• Work closely with the HR team to identify staffing needs, identify project supply needs and coordinate with the logistics team to put in place a sensible phased procurement plan. 
• Work closely with the Monitoring & Evaluation team to put in place a sector M&E plan ensuring this links to reporting requirements, and capacity build technical field staff in carrying out the work. 
• Work closely with the accountability lead to put in place accountability activities for your thematic area, ensuring that feedback from all relevant stakeholders is considered in FSL program design, and ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter, CHS, and FSAC.
• Participate in planning and adjusting the program design to ensure achievement of all the strategic objectives.
• Lead, supervise and manage the program team, providing a clear vision and strategic direction for the program implementation and management.
• Supervise and support the technical and key personnel of the program.
• Introduce innovative ideas and approaches to project issues where relevant and identify opportunities for synergy and inter-sectoral cooperation.
• Ensure effective program management, including budget oversight and monitoring of the program progress towards achieving results.
• Prepare annual and monthly work plan, procurement plan and budget, cash flow forecasting, according to IRY and donor rules and regulations.
• Ensure compliance with all relevant administrative and financial policies and procedures of donors. Ensure that annual work plan, and quarterly and annual reports are produced and delivered on time and in high-quality reports which meet IRY and donor requirements. 
• Ensure systematic and effective implementation of the program through extensive and regular field visits to accessible field offices, projects locations, and implementing corrective measures to keep the projects on the right track. 

Networking and Partnerships:

• Participate and/or contribute to training, relevant conferences, workshops, and meetings that will enhance program representation and knowledge sharing. 
• Establish and maintain professional relationships with Government authorities/ministries and departments, clusters, UN agencies, and NGOs involved in the Supervised Portfolio, and actively participate in coordination meetings in the hub/AOR.
• Ensure strong communication and coordination with FSAC, other respective authorities, and INGOs, NNGOs, UN agencies operating in the hub/AOR.

Human Resource Management and Development:

• Actively participation in Hire, manage and provide guidance to all project staff to ensure that program targets are met. 
• Provide leadership and make adjustments to the organogram as needed to ensure effective management and supervision.
• Create opportunities for staff development in coordination with Human Resources and ADRA Germany. 
• Ensure appropriate training and capacity building activities for supervised project staff members, to support high quality program implementation at field sites.

Monitoring, Evaluation, Accountability and Learning:

• Supervise and guide the Monitoring, Evaluation, Accountability and Learning (MEAL) to lead all project monitoring, evaluation, learning and dissemination efforts. 
• Ensure good practice by supporting the development of strong MEAL mechanisms and identify gaps in the standards of delivery through a robust monitoring process.
• Ensure that the program monitoring tools and system are in place to ensure high quality implementation by partners.
• Identify and carry out operational research related to the portfolio and proper dissemination of results.
• Ensure project and other relevant data are used for decision-making to guide adjustment of projects activities or strategies for effective implementation
• Any other tasks as requested by the supervisor.

Capacity Building

• Identify learning and training opportunities for project staff and partners.
• work as a mentor and role model for less experienced staff. 
• build capacities of government and ministries staff where necessary. 
• build capacity of local partners’ staff and ensure that technical and managerial skills are smoothly transferred to local staff through formal training and on-the-job training.

PERSON SPECIFICATION

A) EDUCATION/TRAINING 

Required:

• Minimum of a Bachelor’s Degree in business administration, Social Sciences, Development studies, or related field. 

B) EXPERIENCE  

Required:

• Minimum Four Years of project management experience of strong project management experience with INGOs/NNGOs.
• At least Two years experience working with NGOs in Humanitarian Aid in a managing similar project (Apprenticeship, Micro business and entrepreneurship).  

C) COMPETENCIES

Skills: 

• High skills in planning and delivering multiple activities of high quality within strict deadlines.
• Proven skills in team management, reporting, analytical skills and problem solving.
• Excellent oral and written communication skills in English and Arabic language.
• To be able to work well under administrative and programmatic pressures, and to be flexible to adapt to changing requirements. 
• Good interpersonal skills including the ability to listen, sensitivity to other people’s views and perspectives, and conflict resolution. 
• Demonstrated capacities to establish and maintain strong, collaborative working relationships with government officials, local organizations, communities, and other stakeholders. 
• Advanced English-language proficiency (speaking, reading, writing). 
• Ability to work under pressure with limited support and minimum supervision. 
• Good writing and reporting skills. 
• Ability to multi-task and meet deadlines. 
• Proficiency in computer applications (MS Word, Excel, Powerpoint). 

Knowledge : 

• Knowledge of the humanitarian sectors, and excellent knowledge of project’ life cycles

D) Other  COMPETENCIES

Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results

Functional Competencies (Required):

• Formulating strategies and concepts 
• Planning and Organizing

PROBLEM SOLVING (Thinking Environment)

• Ability to deal with a complex situation and solve issues and problems 

WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED 

This position is located in Aden  - Yemen with regular visits to the project sites in the targeted areas