Solidarités International seeks to recruit:

Logistics Manager

Location of position: Al-Turbah, Yemen

I. Presentation of organization

Solidarités International (SI) is a French humanitarian organization, which has been committed to provide aid in the event of conflicts and natural disasters. SI mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

SI has opened a mission in Yemen since mid-September 2017. The mission is currently running projects with an integrated FSL and WASH approach and emergency mostly in Ta’izz governorates.

The position will be based in Al-Turbah Town, Ta’izz Governorate, Yemen.

Goal / Purpose:

The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.

He/she will organize logistic support for programs, in keeping with Solidarités International procedures.

He/she will assist the base manager or the field coordinator in the implementation of safety rules.

List of main tasks:

Supply Management

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment/Telecommunications Management

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means

Management and Monitoring of IT Equipment

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory

Human Resource Management

• Analyse and quantify logistics personnel needs
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

Security

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Reporting/Capitalization

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency

ORG CHART POSITION (reporting and functional relationships)

Line manager:  Field coordinator/Base manager

Line report(s) on base: Entire base logistics team

Functional manager:  Logistics Coordinator

Functional report(s):  -

III. Profile required

Trainings

• Diploma in Logistics, or any other related fields

Experience

• At least 1 year experience in a similar or higher position

Required Professional Characteristics:

• Knowledge in both INGO procurement processes and operational logistics procedures
• Knowledge of basic compliance standards within logistics
• Excellent knowledge of Pack Office (Excel, Word and Power Point)
• Excellent English level (written and spoken)
• Experience in team management/ capacity building
• Knowledge of the local humanitarian context
• Good understanding of the security context

Required Personal Characteristics

• Proactive, very motivated
• Analysis and reporting capabilities
• Independence, an ability to take the initiative and a sense of responsibility
• Capacity to delegate and to supervise the work of a multidisciplinary team
• Trustworthiness and rigor
• Organization and priorities management

ORG CHART POSITION (reporting and functional relationships)

• Reporting to:  FC and FCA
• Under the hierarchical authority of: Field Coordinator Assistant
• Functional authority over: N/A
• Under the technical authority of: Field Coordinator as head of security department