Posted on: 11 Feb  2024  
Deadline:  20  Feb  2024
Job Title: REPORTING OFFICER
Location: Aden 
Duration: 10  months
Starting Date: At soon 

Background

Society for Humanitarian Solidarity (SHS) is a nonprofit humanitarian NGO based in Yemen. It was founded in 1995. SHS, winner of the Nansen refugee award in 2011, for its dedicated work in providing the assistance to refugees and migrants who arrive in Yemen. SHS is a trusted implementing partner to more than 5 international organizations operating in Yemen. SHS has built a strong career and trust among the local community and the international organizations through its tenure in providing assistance to the IDPS and most vulnerable groups.

PROGRAM/DEPARTMENT SUMMARY:

The Reporting Officer works within the Program Department and Data Management to provide reliable and relevant information to program activities to achieve efficient reports to Donor.

GENERAL JOB SUMMARY:

The Reporting Officer will play a leading role in the development of the communication of findings from Projects. Under the supervision of the Program Officer the Reporting Officer will be the primary channel through which communications between SHS and its counterparts will take place.

ESSENTIAL JOB FUNCTIONS: 

1.    Compile field level information required to produce weekly progress updates, monthly Reports from the field, and updates related to the humanitarian assistance in the project following the standard reporting format/scheme, quarterly indicator reports, annual reports and other narrative reports as assigned.
2.    Overseeing reporting and data quality in an accurate and timely manner
3.    Maintains a close collaboration with the Monitoring and Evaluation team, field and technical Teams to ensure a smooth exchange of information.
4.    Provide technical support, training and clarification on reporting policies, when needed.
5.    Monitor and review regular sources of information and data required for preparation of reports, including information from NGOs, surveys, information from field monitors, statistics reports.
6.    Train the Technical Team on the requirements of the donor reporting templates.
7.    Ensure the respect of the principle of confidentially and do not disclose any information related to work.
8.    Support the field team meetings and compile/ follow up on action-positive and timely feedback.
9.    Ensure all project staff understands and adhere to the project logical frame work, indicators and goals.
10.    Record lessons learned and good practice case studies from reviews and evaluations and communicate them to field team.
11.    Perform other related duties as required.

SUPERVISORY RESPONSIBILITY: 

Conduct and supervise the data collection, analyzing, and quality check of data and activities implemented.
Conduct the monitoring field visits to the project locations in order to carry out technical monitoring, verify that the field work are implemented with timeline.

ACCOUNTABILITY:

REPORTS DIRECTLY TO: Project Manager and Program Officer.
WORKS DIRECTLY WITH: Protection Officer, Data Management, Field Officers.

KNOWLEDGE AND EXPERIENCE: 

• A Bachelor's degree or higher is required.
• Two to three years of professional work experience in NGOs, and field work experience.
• Fluent English language, written and spoken in essential.
• Strong technical experience in MS Excel, PowerPoint and Word.
• Strong experience in data collection and analysis tools (Kobo)

SUCCESS FACTORS:

Experience in technical reports writing (PDM, Needs Assessments, Baselines, etc.)