Job Title: Consultant
Reporting to: Programs Manager
Place: Aden
Deadline: 19 June 2025

About Afaq Shababia Foundation (ASF)

ASF is a registered national NGO with the Ministry of Social Affairs and Labor No 271. Our mission is to contribute to youth and community development by implementing quality programs and building effective partnerships in accordance with best institutional practices. ASF started its work in Yemen since 2013 and has been implementing projects in 4 sectors, namely skills-building, peace-building with good governance, FSL, and Community Development.

Introduction

 With in the project of "Supporting the Sustainability of Strategic Partners," , Afaq Shababia Foundation aims to develop its programmatic approach in order to enhance access to donors.
This development may involve establishing new components within the organization, including defining a clear vision and objectives, designing programs, conducting needs assessments, issuing calls for funding to address community needs, and developing and marketing project proposals to donors.
Through its third strategic plan (2025–2030), Afaq Shababia Foundation seeks to establish a unit of sustainable development to focus on empowering local communities in the areas of economic development, agriculture, and climate change.
This will require a review and analysis of the context, institutional systems, and available needs assessments, in addition to planning the department’s vision and objectives, preparing its terms of reference, drafting a departmental action plan, conducting additional needs assessments, preparing a funding appeal document, and developing several project proposals aligned with the plan.
As part of its strategic planning, the Foundation’s team conducted a field exploratory study in 2024 on economic empowerment needs across five governorates within its operational areas. To further strengthen the department’s programming, an additional exploratory study is needed in the fields of agriculture and climate change.
To achieve this goal, Afaq Shababia Foundation is seeking to contract an individual consultant service provider to support the development of the department’s foundational requirements, in accordance with the terms of reference outlined in this announcement.

Service objective

Developing the programmatic approach of ASF through developing the needed services and documents for the new sustainable development unit by the terms of reference outlined in this announcement.

Consultant's responsibilities and tasks.

1.    Attend regular meetings with the Foundation’s team to discuss the details of the consultancy assignment.
2.    Provide necessary consultation and guidance to the Foundation’s team throughout the contract period to ensure the successful completion of the assignment in accordance with the terms of reference.
3.    Develop the terms of reference, organizational structure, and a three-year action plan for the department, in consultation with the Foundation’s team.
4.    Design an exploratory needs assessment for the agricultural and climate change sectors in five governorates within the Foundation’s geographical scope. This includes preparing assessment tools and forms, training the field team, receiving and analyzing the data, and drafting the final report. Afaq Shababia Foundation will cover the allowances for the field researchers.
5.    Developing a community needs funding appeal document targeting donors, based on the needs assessments and action plan.
6.    Prepare no fewer than three diverse project proposals focused on economic empowerment, agriculture, and climate change, based on the needs assessments and action plan, and in consultation with the Foundation’s team.
7.    Submit the final deliverables incorporating all feedback from the Foundation’s team, in open file formats such as Excel, Word, PPT, and PDF, and in English.

Required output from the service provider:

1.    The terms of reference, organizational structure, and action plan for the Livelihoods Department/Program have been developed.
2.    A field exploratory needs assessment report has been developed for the agricultural and climate change sectors in five governorates within the Foundation’s geographical scope.
3.    A community needs funding appeal document targeting donors has been developed.
4.    No fewer than three diverse project proposals have been developed in the areas of economic empowerment, agriculture, and climate change.

Time frame:

The tasks, responsibilities, and deliverables outlined in this announcement are to be completed during the period of June - November 2025.

Application requirements:

Those wishing to apply for this offer must submit a technical and financial offer:

1-    Technical offer includes:

a)    Work methodology and how to implement the consulting mission. *Required.
b)    Work plan. *Required.
c)    Documents and contracts proving previous experience in carrying out work in the same field. *Required.
d)    The consultant’s CV updated. *Required.
e)    A copy of the ID card. *Required.

Note: Please submit the personal information with the technical offer using the attached/following form: Service Provider Information.pdf  

2-    The financial offer includes:

a)    Submitting a detailed financial offer in US dollars, including all the obligations described in this announcement. * Required.
b)    The quotation must be valid for a minimum period of 90 days. * Required.

Criteria for selecting the service provider:

The service provider will be evaluated according to the following criteria:

a)    Qualifications and Previous experience. (20%)
b)    Work methodology and the quality of the preliminary perception of the manual. (30%)
c)    The time frame for implementation. (10%)
d)    Financial offer (40%).

Payment method:

Payment will be made via a bank cheque, Al-Kuraimi Islamic Bank, in one payment 100%, after the completion of manual preparation and the final approval by Afaq Shababia Foundation of the manual, and after obtaining a financial claim and completing all procedures.

Special conditions:

a)    The above prices must be in USD.
b)    Prices must be valid for 90 days from the date of submitting the quotation.
c)    Afaq Shababia Foundation is not obligated to choose the lowest price offer.
d)    Afaq Shababia Foundation has the right not to proceed with the requirements of this announcement if the results of this announcement do not meet all the foundation's requirements.