Admin Assistant

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, WFP, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Almahweet, Al-Bayda’a, a6nd Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection.

• Posted vacancy: Admin Assistant
• Employer: Sustainable Development Foundation (SDF) – Yemen.
• Position Type: Full-time contract.
• Governorate: Albayda
• Position reporting to: Project Officer
• Starting Date: ASAP.
• Post date: Oct.02nd, 2022.
• Closing date: Oct.08th, 2022

Responsibilities:

Administrative Assistant Responsibilities: Handling front office tasks, making travel and meeting arrangements, maintaining appropriate filing systems. Besides, ensure the efficient and smooth day-to-day operation of our office and assists in Handling petty Cash.

Provide Reception and Secretarial Duties:

• Answering the telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes.
• Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and office. etc.)
• Update the office contact database and mailing lists
• Support staff during the preparation of meetings and workshops as needed (stationery, refreshments, lunch, etc.)
• Liaising with supply companies for the maintenance of other office equipment, such as telephone system, fax machine, and photocopier machine.
• Typing documents and data entry when required.
• Photocopying and binding documents as required
• Translating documents and correspondence.
• Ensure that all forms in the pigeon holes are always available and updated

Travel Coordination and Logistical Support:

• Provides support for travel bookings such as ticketing, accommodation, and transportation.
• Ensure a clean and efficient working area and ensure a cooperative and supportive working environment

Cash Management and Maintain Inventory:

• Make Orders and payments for Office Expenses.
• Maintain checks log sheet.
• Assist in Managing the Petty Cash and Clearing Advances.
• Maintain property register and physical check 
• Keep up to date record of assets and projects inventory (database)

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or any related field.
• Minimum 2 years' experience in a relevant field.
• Familiarity with procurement procedures and/or financial management.
• Experience working with NGOs, INGOs.    

Professional Standards: The SDF workers must adhere to the values and principles outlined in SDF Way - Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equity. In accordance with these values, the SDF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.